Meeting and Conference Coordinator

Compass Group•New York, NY

1d•$22 - $24

About The Position

The Meeting and Conference Coordinator serves as the primary point of contact for the Client Dining Rooms (CDR), a private, high‑end space dedicated to client meetings, events, and conferences. This is a heavily administrative role that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced, client‑focused environment. The Coordinator is responsible for the administrative coordination and execution of high‑profile client meetings, events, and conferences, all of which are booked and managed through EMS scheduling software. The Client Dining Rooms operate Monday through Friday, with occasional weekend coverage required for special client events.

Responsibilities

Serve as the first point of contact for all Client Dining Room inquiries, handling a high volume of administrative requests with professionalism and discretion.
Perform extensive administrative coordination, including scheduling, booking, tracking, and updating meetings and events in EMS software.
Manage all logistical and administrative details related to high‑profile client meetings, events, and conferences.
Ensure accuracy of room reservations, event details, and scheduling information, maintaining organized records and documentation.
Coordinate day‑of event support to ensure meetings and events run smoothly and align with client expectations.
Communicate effectively with internal partners to support event execution and uphold the professional standards of the Client Dining Rooms.
Provide occasional weekend administrative and on‑site support for special client events as needed.