Conference Assistant

University of British Columbia•Vancouver, BC

2d•CA$19 - CA$26•Hybrid

About The Position

Under the direction of the Conference Services Manager and the Director of Conference Services, the Conference Assistant provides support for medical conferences and educational events of the office of Continuing Professional Development in the Faculty of Medicine. This support involves assisting with administrative work, compilation of on-site course materials and summarizing post-conference evaluation results for our educational programs. The Conference Assistant is a part-time position. The Continuing Professional Development Office coordinates and executes up to 60 educational programs per year, both in-person and virtual, to assist family physicians, specialists, residents, students and other health care professionals with their Post-Graduate educational needs. Expected hours a week ~approximately <10 hours.

Requirements

High School graduation, plus two years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Ability to compose written materials using clear concise business English.
Ability to accurately proofread for spelling, grammar, and punctuation.
High level of proficiency in MS Word, Excel, PowerPoint, and Outlook required.
Experience in working with the medical community an asset.

Responsibilities

Transcribes and summarizes conference evaluation comments with excellent attention to detail
Calculates conference data in a timely manner into statistical reports, including graphical representations of collected data
Coordinates the accurate completion and dissemination of evaluation summaries to external partners.
Coordinates the creation and dissemination of accreditation certificates to committee members, speakers and instructors.
Assists in the creation and development of conference materials for conferences (virtual and in-person).
Provides administrative support to the Conferences Team in the successful planning and execution of educational events.
Maintains filing and storage systems for evaluation data and kit preparation materials (electronic and physical)
Updates progress on assigned tasks using Excel spreadsheets
Assistant with collecting and summarizing documents for review of accreditation applications submitted via the accreditation portal
Communicates regularly with members of the conferences team on the status of assigned tasks
Assists with data clean up and standardization of data for uploading into our registration database.
Conducts environmental scans for targeted marketing purposes.
Produces and distributes written correspondence to external and internal partners.
Completes other duties as assigned.