Concur Administrator

Beusa Energy, LLC•The Woodlands, TX

2d•Onsite

About The Position

The Concur Administrator is responsible for the administration, governance, and optimization of Beusa’s Concur expense management platform. This role ensures the integrity, compliance, and efficiency of employee expense reporting by managing system configuration, auditing expense reports, analyzing spending data, and providing user support. The position serves as the internal subject matter expert for Concur, partnering closely with SAP Concur and internal stakeholders across Accounting, HR, Supply Chain, and IT to administer the platform, maintain strong controls, improve processes, and support company policies related to travel and expense management. The ideal candidate is Concur certified, detail-oriented, analytical, and capable of driving continuous improvements in expense management, reporting, and policy compliance.

Requirements

Must be legally authorized to work in the United States without the need for sponsorship.
Must be at least 18 years of age or older.
Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
Overtime may be required and in person, predictable attendance in The Woodlands, TX.
Valid U.S. Driver's License required.
Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
Bachelor’s degree in Accounting, Finance, or a related field. An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree.
5 years of experience administering Concur or a similar expense management system.
Experience managing, auditing, ensuring compliance of corporate expense reporting and travel policies.
Concur Administrator Certification required.
Ability to develop analytics and reporting related to expense management.
Strong Excel and data analysis skills.
Experience working with ERP systems (Oracle experience preferred).
Understanding of accounting principles related to expense recognition and reimbursement.
Strong attention to detail and internal control awareness.
Excellent problem-solving and troubleshooting abilities.
Strong communication skills with the ability to train and support employees across the organization.
Ability to work cross functionally with Accounting, HR, IT, Supply Chain, and Operations.
Process-improvement mindset with the ability to optimize workflows and system configurations.

Nice To Haves

Experience working within Accounting, AP, or Finance environments preferred.

Responsibilities

Serve as the system administrator and internal subject matter expert for SAP Concur.
Maintain system configuration, user access, workflows, and approval hierarchies.
Manage the onboarding of new employees into the Concur platform and maintain user profiles.
Audit expense reports to ensure compliance with company policies and internal controls.
Identify potential policy violations, unusual spending patterns, and areas of risk.
Partner with Accounting and AP teams to ensure accurate expense reporting and proper accounting treatment.
Analyze expense data and generate reporting and analytics to identify spending trends and cost optimization opportunities.
Develop dashboards and insights for leadership related to travel and expense activity.
Troubleshoot system issues and provide support to employees submitting expense reports.
Coordinate with SAP Concur support and internal IT teams to resolve system issues.
Develop and maintain documentation, user guides, and training materials.
Lead Concur training sessions and communicate expense policies during new employee orientations.
Continuously evaluate and improve expense management processes and controls.
Ensure compliance with company policies, internal controls, and audit requirements related to travel and expense reporting.
Performs other related duties as assigned to assist with successful operations and business continuity.