Compliance Specialist

City of Golden Valley•City of Golden Valley Public Safety Building, MN

9d•Onsite

About The Position

The Compliance Specialist supports the City of Golden Valley Police Department in following applicable laws, regulations, and internal policies to mitigate risk and maintain legal and ethical operations. The role conducts and assists with audits, investigates compliance issues, and liaises with government bodies as needed. It reports to the Police Support Services Supervisor and has no employee supervisory responsibilities. The position assists department leadership with maintaining and updating procedures and policies, organizes and proofreads reports and case files, and oversees recurring department requirements such as inspections, inventories, forms, training, and evaluations. It also supports Uniform Crime Reporting, records requests and retention, expungements, solicitor applications, budget coding, facility maintenance coordination, grant proposals, and department projects. The role performs duties as the Assistant Terminal Agency Coordinator and helps ensure NCIC hot files and police reports meet applicable guidelines. It provides backup for Police Department Assistants and the front desk as needed. Work is conducted primarily indoors, with occasional movement around City facilities and travel around the City for meetings or events. Hours are typically Monday through Friday, 8:00 a.m. to 4:30 p.m.; additional events may require work at night, on weekends, or on holidays. The position may require moving or transporting items weighing up to 25 pounds.

Requirements

Associate’s degree in business, business administration, public administration, records management, or a related field, or an equivalent combination of education and experience.
Four years of Administrative Assistant or equivalent experience.
Strong organizational skills and excellent written and oral communication skills.
Ability to work independently with minimal supervision.
Ability to perform the essential duties and responsibilities with or without reasonable accommodation.

Nice To Haves

Training and knowledge of CJRS, NCIC, CJIS, and other law enforcement-related systems.
Municipal law enforcement experience.
Experience with records management systems and the Minnesota Cities Retention Schedule.

Responsibilities

Assist leadership in maintaining, implementing, and updating internal procedures and policies to meet external requirements, address gaps, and improve efficiency.
Conduct internal audits and assist with external audits; investigate violations, present findings, and communicate with leadership to support compliance with department policies and state and federal laws.
Organize and proofread police reports and case files for accuracy, compliance, and accessibility.
Oversee weekly, monthly, and yearly required department tasks, including vehicle and equipment inspections, equipment inventories, internal forms, and required training and evaluations.
Assist with Uniform Crime Reporting requirements and compliance checks as directed by leadership.
Oversee suspense files and assist with expungements, solicitor application decisions, budget coding, and other ongoing department tasks.
Serve as facility liaison to ensure maintenance projects and requests are completed.
Write grant proposals as needed or directed by leadership.
Assist with data requests, records retention, and file storage.
Perform duties as Assistant Terminal Agency Coordinator as defined by the Minnesota Bureau of Criminal Apprehension.
Help ensure NCIC hot files and police reports are accurate and comply with state, BCA, and NCIC guidelines.
Provide backup for Police Department Assistants and the front desk as needed.
Assist the Police Support Services Supervisor with projects and tasks as needed.