Compliance Specialist

Charities Housing•San Jose, CA

23h•Onsite

About The Position

Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families and those in our community with special needs. For nearly 30 years, through service enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship and training are a priority for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow. We believe in working hard, but also having fun along the way and celebrating our accomplishments. We are very collaborative and currently have team meetings every month to hear what others are working on. This keeps us all feeling connected and allows us to synergize and learn from others. This position offers a 4% of annual salary sign-on bonus for new hires!

Requirements

High school diploma required.
Must have strong Microsoft Office skills with an emphasis in Excel, intermediate level desired; as well as working knowledge of Microsoft Word.
Must have strong communication skills.
Must have strong math skills and be comfortable with review and analysis of financial and, analysis of simple statistical information.
Must have excellent written and verbal communication skills.
Excellent organizational and time management skills; demonstrate the ability to be self-motivated, prioritize multiple projects, and be detail- oriented.
Ability to handle confidential information with discretion.
Must be able to work under pressure.

Nice To Haves

Bachelor's degree in business administration, Real Estate, or related field preferred.
Certified Occupancy Specialist (COS) and Tax Credit Specialist; or ability to attain within six months of hire.
Previous experience in reviewing Regulatory Agreements - preferred.

Responsibilities

Conduct internal audits of tenant files.
Approve applications for tenancy.
Assist in setting and ensuring rent and income levels and utility allowances are properly adhered to.
Oversee the waitlist management for all sites.
Coordinate third-party compliance audits from stakeholders including but not limited to Federal/State and local government entities, investors, lenders and partners.
Oversee corrections and successful closure of audit reports.
Responsible for compliance reporting to investors, lenders, partners and other regulating agencies.
Review and offer feedback and/or for correction for all new housing applications within 24-48 hours of receipt from property staff.
Track responses and follow up as needed.
Conduct on-site internal compliance audits of tenant files and property records to ensure compliance with program requirements and company policies.
Travel to assigned properties to perform file reviews, assist with lease-ups, provide compliance support, and conduct internal audits.
Provide on-site assistance to property staff with move-in file reviews, applicant eligibility, file corrections, and special compliance projects as needed.
Communicate in an effective and clear manner with Charities Staff as well as with property investors, lenders, partners and other reporting agencies.
Work together with Regional Manager and property staff in the coordination of external audits.
Place all audit correspondence on the network drive and work with the Regional Managers to make sure corrections are addressed by property staff within deadlines set by auditors.
Prepare and submit all compliance reports to stakeholders timely and accurately.
Track and update compliance calendar as needed.
Review final regulatory agreements and adding all reporting requirements to the compliance schedule as new properties are developed.
Involved with establishing income, rent limits and utility allowance schedules for all properties in accordance with regulatory agreements.
Perform physical file audit of no less than 20% of each property, annually.
Support property staff in compliance training and be available for questions/information as it pertains to investor/lender guidelines.
Maintain standardized tenant file setup procedures, including stacking order and file organization, across the portfolio.
Support all Property Management needs in partnership with the Regional and Property manager in all aspects of a rent-up.
Perform other duties as assigned.