Compliance Specialist

Bigos Management•Golden Valley, MN

4d•Hybrid

About The Position

The Compliance Specialist is responsible for auditing and monitoring the recertification and leasing processes of site files to ensure compliance with regulatory requirements, including Project-Based Section 8. This role coordinates, prepares, and monitors activity for MORs and other internal and external compliance audits including results analysis, report findings review, and corrective action follow-up, and reviews recertifications, communicating required corrections to site staff. The Compliance Specialist works directly with the Compliance Manager to provide feedback and develop effective training resources and staff development that support compliance requirements, with a strong emphasis on training site staff to build consistent, audit-ready compliance practices at the property level. Supports our employee-first culture and exemplifies our core values of relationships, development, quality, and responsibility. To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Requirements

High school diploma or GED required; bachelor’s degree preferred
Certified Occupancy Specialist Certification
Minimum of 5 years progressive affordable, multi-family property management experience
Minimum of 5 years of Project Based Section 8 Compliance experience required
Fluent in English and proficient in oral and written communication
Ability to review, interpret, and apply lender and government regulations covering the affordable rental housing industry with a commitment to the development of extensive program knowledge and competencies
Ability to use tact, diplomacy and a clear, courteous manner when dealing with co-workers, vendors, and business partners
Commitment to providing a high level of responsiveness to government agency contacts, lenders, contract administrators, and internal customers
Analytical and problem-solving skills
Data management skills and attention to detail
Ability to work collaboratively in a team environment
Decision-making, problem solving, and time management skills
Ability to travel to sites, all located within the metropolitan area
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; strength to lift and carry items weighing up to 10 pounds; vision to read printed material and a computer screen; and hearing and speech to communicate in-person and over the telephone.
Must be able to quickly and easily navigate the property/building as required to meet the job functions, including climbing stairs and walking the hallways and common areas.

Nice To Haves

Yardi experience preferred

Responsibilities

Stay abreast of federal, state, and local compliance-related regulations, especially those applicable to Bigos Management properties
Stay abreast of changes in Fair Housing laws, rulings, and regulations
Form and maintain effective working relationships with regulatory agencies, vendors, and lenders
Build and sustain positive and productive working relationships with corporate, operations, and property employees to support and facilitate accurate and timely application of new information, productive problem solving, and resolution to compliance challenges
Reviews and responds to all submitted certification paperwork for compliance with relevant program guidelines
Plan and conduct regular internal compliance audits, prepare finding reports, and share results with appropriate departments
Complete regular site visit check ins to consult and assist staff with compliance issues
Inform property staff about property inspection notifications, track inspection findings, and corrections.
Report corrections as required
Coordinate audit preparation, conduct pre-audit of files, monitor activity, and be present during all Management and Occupancy Reviews (MORs) and external compliance audits
Complete TRACS and Gross Rent processing
Special Claims submissions to MN Housing
EIV 90 Day/Monthly/Quarterly Reports
Review external audit results and distribute report findings for follow up and corrective action.
Submit audit data for inclusion in analysis of compliance performance across the Affordable Portfolio
Support timely and accurate submission of all required reporting
Monitor record retention requirements for resident files/records to ensure compliance with applicable regulations and policies
Assist Compliance Manager in monthly/quarterly compliance newsletter
Assist Compliance Manager in writing/updates of compliance manual
Support development and delivery of compliance-related training
Provide feedback to the Compliance Manager and Learning & Development team to help build effective training for the affordable housing team
Support development and delivery of new employee on-boarding
Train Property Managers and new hires directly on compliance processes, ensuring they understand and can confidently apply program requirements in their day-to-day work
Conduct individual trainings for staff in identified areas of consistent inadequacy
Facilitate recurring training sessions and workshops, including all-team compliance meetings
Gather feedback from site teams to continuously improve training content and delivery
Support development of Rent Café uses and training of staff

Benefits

Competitive benefit package, including HSA employer contribution, and starting 1st of the month after hire
401(k) Plan with employer match
Ten paid holidays, no waiting period to receive holiday pay
Generous Paid Time Off (PTO) and rollover options
Volunteer Time Off (VTO), along with additional company sponsored volunteer opportunities
Company paid benefits including Life Insurance, Short Term and Long Term Disability
Employee Assistance Program (EAP)
Educational Assistance options
Rent discount
Life Time Fitness Membership discount