Compliance Specialist

SupplyHouse.com

2d•$73,655 - $110,482•Remote

About The Position

SupplyHouse.com is seeking a Compliance Specialist to join its Human Resources Team. Reporting to the Senior Manager of Total Rewards & Compliance, this role manages and enhances HR compliance programs, policies, reporting, and processes to support alignment with employment laws, workers’ compensation standards, and regulatory requirements. The specialist works with leaders and partners across the organization to provide compliance guidance, identify process improvements, minimize risk, and promote consistent practices. This is a full-time, exempt remote position. Applicants must live in, or be willing to relocate to, Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, or Washington. Travel to the Melville, New York headquarters is required six times per year for internal meetings and team-building activities; reasonable and necessary travel expenses are reimbursed. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with time-zone flexibility. The expected starting salary is $73,655 to $92,069, within a full annual position range of $73,655 to $110,482. Starting pay is generally set between the minimum and middle of the range based on experience, qualifications, and internal equity, and it is rare for a new hire to start above the midpoint. Applicants must be authorized to work full-time in the United States; the company does not sponsor work visas.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field.
At least 3 years of experience in an HR Generalist, HRBP, Employee Relations, or Compliance role.
Experience managing employee relations matters and conducting workplace investigations.
Exceptional interpersonal skills and the ability to maintain a professional demeanor.
High degree of integrity and demonstrated ability to maintain confidentiality.
Strong attention to detail and accuracy when managing sensitive data.
Ability to manage multiple projects simultaneously.
Excellent verbal and written communication skills.
Resourceful self-starter able to work independently and as part of a team.
Proficiency with Microsoft Office applications, including Word, Excel, SharePoint, and PowerPoint.
Currently authorized to work in the United States on a full-time basis; work visa sponsorship is not available.
Must live in, or be open to relocating to, one of the listed eligible states.

Responsibilities

Manage employee relations activities for the remote office team, including corrective action, performance improvement plans, internal investigations, and employee terminations.
Advise HR and management on compliance with existing state and federal laws and new or pending legislation concerning compensation, HR, payroll, and benefits.
Ensure compliance with FMLA, ADA, PFL, FLI, STD, LTD, EEO, employment and labor laws, and other applicable legal, state, and federal regulations.
Maintain HR compliance processes and policies and collaborate with organizational partners to ensure compliance.
Create standard operating procedures for compliance policies and programs.
Partner with HR, Fulfillment, Customer Service, and corporate teams on new-hire requirements, including I-9 forms, work authorizations, and immigration; ADA accommodations; workers’ compensation; employment background checks; and reasonable-suspicion drug testing.
Conduct internal audits to identify potential risks and implement process improvements related to HR compliance.
Maintain employee record-retention policies and standards and ensure compliance.
Maintain the company handbook, state supplements, and standalone policies, and serve as a subject matter expert for related questions.
Conduct an annual handbook review and update policies as necessary.
Manage the labor-law subscription and notice updates across the company.
Partner with stakeholders on reporting and analysis needs, including EEOC reporting.
Stay current on state and local employment laws, regulations, and legislative developments.
Participate in special projects and perform other duties as assigned.

Benefits

Comprehensive and affordable medical, dental, vision, and voluntary life insurance options.
401(k) with up to 4% company match.
Paid vacation, sick time, and holidays.
Company-paid basic life insurance and long-term disability.
Discounted auto, home, and pet insurance programs.
Flexible Spending Account (FSA).
Confidential mental health, financial planning, and legal support through the Employee Assistance Program (EAP).
Company-provided equipment and a one-time $250 work-from-home stipend.
$750 annual professional development budget.
$25 monthly Grubhub credit.
Company rewards and recognition program.
Wellness initiatives and a Flex-Time Policy.
Annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development opportunities.
Volunteer Paid Time Off.