Compliance Officer

Western Steel Buildings•Salt Lake City, UT

About The Position

The Compliance Officer safeguards Western Steel’s legal, regulatory, and contractual standing. The role owns licensure, government filings, surety and bonding, prequalifications, liens, insurance administration, and field safety compliance, while supporting contract review. The Compliance Officer works in tandem with the Administrative Assistant, with final approval from the Business Services Manager, and partners with Executive Leadership, outside counsel, Finance, Operations, and external agencies. The role also leads process improvements to support compliance as the company grows and assists with ad hoc projects from Executive Leadership. The position is expected to work in alignment with Western Steel’s mission and guiding questions by communicating clearly, following through, supporting colleagues, identifying risks early, and escalating issues with facts and recommended solutions. The Compliance Officer manages licensing and statutory filings; surety and bonding coordination; company and vendor prequalifications; contract intake and first-pass review support; lien notices and waivers; insurance administration and risk-management projects; federal contracting readiness; legal-matter documentation; safety compliance; recurring compliance items; and compliance-calendar maintenance. Contract ownership, negotiation, and execution remain with the Business Services Manager and Executive Leadership. The Administrative Assistant owns day-to-day fleet management, with the Compliance Officer providing support on fleet compliance items as needed. Applications, filings, prequalifications, bond requests, contract redlines, and lien recommendations require final approval from the Business Services Manager before submission or execution, except lien filings, which require written approval from the Business Services Manager or President.

Requirements

Ability to multitask, prioritize, and manage competing deadlines with minimal supervision across multiple departments and stakeholders.
Excellent verbal and written communication skills; discretion and strict confidentiality with sensitive employee, financial, and legal information.
Strong organizational skills and meticulous attention to detail across high-volume, deadline-driven compliance workflows.
Working knowledge of contractor licensing, business licensing, professional engineering licensure, state registrations, foreign qualifications, and statutory filing requirements.
Familiarity with construction contracts and compliance documentation, including Certificates of Insurance, W-9s, lien waivers, surety letters, and prequalification platforms; ability to identify contract risk provisions for escalation.
Working knowledge of OSHA recordkeeping and construction safety documentation.
Proficiency in Microsoft 365, BambooHR, Zoom, Google Workspace, Adobe, and Zoho Suite, with initiative to learn new software.
Proactive problem-solving orientation, including identifying compliance gaps, proposing solutions, and implementing improvements with stakeholder alignment.

Nice To Haves

Familiarity with federal contracting requirements, including SAM.gov, SBA size standards, and CMMC.

Responsibilities

Initiate and maintain Professional Engineer licensure for appropriate Western Steel Designs employees.
Manage state and local contractor licensing for WSB Assets, Inc. and its DBAs, including applications, renewals, exams, qualifier requirements, monetary limit tiers, and project-specific limit increases.
Obtain and renew city and county business licenses in jurisdictions where the company supplies, erects, or contracts for buildings.
Maintain engineering firm registrations in states where Western Steel Designs provides engineering services, coordinating with individual Professional Engineer licensure.
Manage government filings, annual reports, state registrations, foreign qualifications, registered agent appointments, and good-standing status; address lapses and coordinate statutory changes and regulatory updates with outside counsel and Finance.
Maintain a licensing matrix and map showing where the company can provide building supply, steel erection, and general contracting; evaluate licensing requirements before bids in new jurisdictions.
Coordinate bid, performance, payment, contractor license, and permit bonds with the surety broker; assemble required supporting documents and prepare surety letters and powers of attorney.
Track surety letter issue dates, coordinate bond increases for change orders and contract-value changes, close bonds at project completion, and maintain a project bond log.
Support bonding capacity reviews by assembling financial statements and project information with Finance.
Own company prequalification submissions to general contractors and owners, including online platforms; complete questionnaires and gather financial, surety, safety, licensing, and reference information.
Maintain the master prequalification packet and track submission status, renewal dates, outstanding items, and approvals.
Manage vendor and subcontractor prequalification records, including W-9s, Certificates of Insurance, business licenses, contract requirements, and expirations.
Handle routine contract intake and routing to ensure appropriate review, including outside counsel when warranted.
Perform first-pass reviews of third-party contracts against the company checklist; flag scope, payment, retainage, indemnity, insurance, liens, flow-down, and AI-use provisions for the Business Services Manager and affected teams.
Prepare proposed contract redlines, ensure required exhibits and attachments are returned on time, and help maintain separate customer and subcontractor terms and conditions.
Maintain a contract log of executed agreements, renewals, key terms, and post-signing obligations; confirm required flow-down terms are passed to subcontracts and purchase orders.
Manage preliminary notices and lien deadlines by project and state; respond to notice and lien verification requests.
Prepare, collect, and track conditional and unconditional progress and final lien waivers; maintain a lien waiver log and coordinate with Procurement and Finance.
Prepare lien filing recommendations and supporting documentation; obtain written approval from the Business Services Manager or President before lien filings.
Coordinate company insurance administration with the broker and offsite finance group, including Certificates of Insurance, endorsements, claims, and policy questions.
Compare contract insurance requirements with current coverage and resolve gaps before execution; lead insurance projects as the company grows and support annual renewals.
Assist with SAM.gov registration and renewal, UEI and CAGE codes, representations and certifications, NAICS codes, SBA size standards, and small-business classification considerations.
Support the CMMC compliance program with the Business Services Manager and IT partners, including documentation, policy upkeep, and tracking required cybersecurity awareness training.
Complete federal flow-down and project forms and coordinate prevailing wage and certified payroll requirements with Finance on applicable projects.
Support Buy America, Buy American, and BABA compliance by collecting domestic-content certifications and maintaining project records.
Assemble organized documentation and timelines for disputes and collections; coordinate correspondence with lien services and collection agencies, track open matters, and issue and track litigation holds when directed.
Maintain safety program documentation, including the safety manual, site-specific safety plans, and general-contractor safety submittals.
Oversee OSHA recordkeeping, including OSHA 300 logs, annual 300A posting, and incident reporting workflows; review records maintained by the Administrative Assistant.
Track field and erection crew safety training and certifications and maintain safety statistics used in prequalifications.
Partner with Operations to keep safety compliance current as steel erection and field work expand into new states.
Support the Administrative Assistant on fleet compliance items as needed, including insurance and inspection records, driver MVR tracking, and applicable fleet and DOT regulations.
Obtain and maintain a notary public commission; track trademark registrations and renewals; manage industry memberships and certifications; and maintain a master compliance calendar.
Coordinate shared workflows with the Administrative Assistant and provide the Business Services Manager regular status updates on calendar items, deadlines, open issues, and risks.
Submit designated applications, filings, prequalifications, bond requests, contract redlines, and lien recommendations for required approval before submission or execution.
Prioritize competing deadlines across departments and stakeholders, protect confidential information, identify compliance gaps, propose solutions, and implement improvements with appropriate stakeholder alignment.