Compliance Officer

Western Steel Buildings•Salt Lake City, UT

3d•$90,000 - $100,000

About The Position

The Compliance Officer safeguards Western Steel’s legal, regulatory, and contractual standing by managing licensure, government filings, surety and bonding, prequalifications, liens, insurance administration, and field safety compliance, while supporting contract review. The role works in tandem with the Administrative Assistant and submits specified work for final approval by the Business Services Manager. It partners with Executive Leadership, outside counsel, Finance, Operations, external agencies, and other stakeholders to improve compliance processes as the company grows, and supports ad hoc Executive Leadership projects. The position manages company and employee licensing, state and local registrations, statutory filings, surety bonds, prequalification submissions, vendor and subcontractor compliance, lien notices and waivers, insurance coordination, federal contracting readiness, dispute documentation, safety records, and recurring compliance obligations. Contract ownership, negotiation, and execution remain with the Business Services Manager and Executive Leadership; the Compliance Officer supports intake, first-pass review, redlines, tracking, and related compliance processes. The role is expected to align with Western Steel’s mission and guiding questions by communicating clearly, providing accurate and timely information, following through on commitments, identifying risks early, escalating issues with relevant facts and proposed solutions, and supporting practical process improvements.

Requirements

Ability to multitask, prioritize, and manage competing deadlines with minimal supervision across departments and stakeholders.
Excellent verbal and written communication skills, discretion, and strict confidentiality when handling sensitive employee, financial, and legal information.
Strong organizational skills and meticulous attention to detail in high-volume, deadline-driven compliance workflows.
Working knowledge of contractor licensing, business licensing, professional engineering licensure, state registrations, foreign qualifications, and statutory filing requirements.
Familiarity with construction contracts and compliance documents, including Certificates of Insurance, W-9s, lien waivers, surety letters, and prequalification platforms; ability to identify contract risk provisions for escalation.
Working knowledge of OSHA recordkeeping and construction safety documentation.
Proficiency with Microsoft 365, BambooHR, Zoom, Google Workspace, Adobe, and Zoho Suite, and initiative to learn new software as technology needs evolve.
Proactive problem-solving orientation, including identifying compliance gaps, proposing solutions, and implementing improvements with stakeholder alignment.

Nice To Haves

Familiarity with federal contracting requirements, including SAM.gov, SBA size standards, and CMMC.

Responsibilities

Initiate and maintain Professional Engineer licensure for appropriate Western Steel Designs employees.
Manage state and local contractor licensing, business licenses, engineering firm registrations, government filings, foreign qualifications, registered agent appointments, and good-standing status.
Maintain a licensing matrix and map of jurisdictions where the company may supply buildings, perform steel erection, or engage in general contracting; evaluate requirements before bidding in new jurisdictions.
Coordinate bid, performance, payment, contractor license, and permit bonds with the company’s surety broker; assemble required supporting documentation and maintain bond records.
Prepare surety letters and powers of attorney for bids and prequalifications, track issue dates, coordinate bond increases and closeouts, and support bonding capacity reviews with Finance.
Manage company prequalification submissions to general contractors and owners, maintain master prequalification materials, track renewals and outstanding items, and follow up through approval.
Manage vendor and subcontractor prequalification records, including W-9s, Certificates of Insurance, and business licenses; verify contract requirements and monitor expirations.
Handle routine contract intake and routing, conduct first-pass reviews of third-party agreements against the company checklist, flag risk provisions, prepare proposed redlines, and ensure exhibits and attachments are returned on time.
Help maintain separate customer and subcontractor terms and conditions, coordinate revisions, and track executed agreements, renewal dates, key terms, and post-signing obligations.
Manage preliminary notices, lien deadlines, lien verification requests, and conditional and unconditional lien waivers; coordinate with Procurement and Finance and prepare lien filing recommendations and supporting documents for approval.
Coordinate company insurance administration with the broker and offsite Finance group, handle Certificate of Insurance requests, endorsements, claims, and policy questions, and compare contract insurance requirements with current coverage.
Lead insurance projects related to company growth and support annual insurance renewals by assembling underwriting information with the broker and Finance.
Assist with SAM.gov registration and renewal, UEI and CAGE codes, representations and certifications, NAICS codes, SBA size standards, and small business classification considerations.
Assist with the CMMC compliance program, including documentation, policy upkeep, and tracking required cybersecurity awareness training.
Complete federal flow-down and project forms, coordinate applicable prevailing wage and certified payroll requirements with Finance, and support Buy America and related domestic-content compliance recordkeeping.
Assemble organized records and timelines for project disputes and collections, coordinate correspondence with lien services and collection agencies, maintain an open-matters log, and issue and track litigation holds when directed.
Maintain safety program documentation, oversee OSHA recordkeeping workflows, review records maintained by the Administrative Assistant, track field safety training and certifications, and maintain safety statistics for prequalifications.
Support the Administrative Assistant with fleet compliance records and requirements as needed, including insurance and inspection records, driver MVR tracking, and applicable fleet and DOT regulations.
Obtain and maintain a notary public commission; track trademark registrations and renewals; manage industry memberships and certifications; and maintain a master compliance calendar.
Coordinate shared workflows with the Administrative Assistant and submit licensing applications, filings, prequalifications, bond requests, contract redlines, and lien recommendations to the Business Services Manager for final approval as applicable.
Provide the Business Services Manager with regular updates on the compliance calendar, open items, upcoming deadlines, and identified risks.
Support ad hoc projects from Executive Leadership and identify compliance gaps, propose solutions, and implement improvements with appropriate stakeholder alignment.