Compliance Coordinator

Valin Corporation•VLN Dallas, TX

About The Position

The Compliance Coordinator is responsible for supporting and maintaining the company’s compliance with domestic and international shipping, import/export, transportation, and regulatory requirements. This position coordinates closely with internal departments, customers, freight brokers, carriers, customs partners, and international suppliers/customers to ensure shipments and returns are processed accurately, efficiently, and in accordance with applicable regulations. They will also be responsible for the oversight and management of third party compliance reporting platforms like Assent and Z2data. The ideal candidate has strong knowledge of international import/export procedures, documentation requirements, freight coordination, and RMAs involving international customers returning products to the United States. The Compliance Coordinator must be highly organized, detail-oriented, and comfortable managing multiple shipments, vendors, and compliance requirements simultaneously. Regulatory compliance background in more than one industry would be most useful as Valin Corporation serves a broad range of customers. A few targeted markets are: Defense & Security, Government, Semiconductor, Electronics, Food & Beverage, Aerospace, Refining and Water Treatment.

Requirements

3–5 years of experience in compliance, logistics, supply chain, international shipping, import/export, or a related field.
Experience working with international imports and exports.
Experience processing and coordinating international RMAs/returns from foreign customers to the United States.
Experience working with freight brokers, freight forwarders, customs brokers, and transportation carriers.
Experience reviewing commercial invoices, packing lists, bills of lading, and other shipping documentation.
Experience resolving shipment discrepancies, customs issues, delays, and documentation problems.
Well versed in international import and export processes and documentation.
Strong understanding of customs and international shipping requirements.
Knowledge of RMAs and international product returns to the United States.
Working knowledge of freight brokers, freight forwarders, customs brokers, and common carriers.
Strong attention to detail and accuracy when reviewing shipping and compliance documentation.
Ability to identify potential compliance issues and escalate them appropriately.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Strong problem-solving and analytical abilities.
Ability to communicate effectively with customers, vendors, carriers, brokers, and internal departments.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Ability to work independently while also collaborating effectively with cross-functional teams.
Ability to maintain confidentiality and handle sensitive business and customer information.
Strong follow-through and ability to meet deadlines in a fast-paced distribution environment.

Nice To Haves

Bachelor’s degree in Supply Chain Management, Logistics, International Business, Business Administration, or a related field preferred.
Equivalent combination of education and relevant professional experience may be considered.
Distribution, manufacturing, warehousing, or wholesale industry experience preferred.
Experience working with ERP, WMS, TMS, or transportation/logistics software preferred.
Familiarity with HTS codes, Schedule B, ECCN, AES/EEI filings, Incoterms, and country-of-origin requirements.
Experience with U.S. Customs and Border Protection (CBP) requirements.
Experience with denied/restricted party screening and export compliance procedures.
Experience supporting compliance audits or maintaining compliance records.

Responsibilities

Coordinate and monitor domestic and international shipments to ensure compliance with company policies and applicable regulations.
Prepare, review, and maintain import/export documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and other required shipping documents.
Coordinate international exports and imports, ensuring proper classification, documentation, and routing.
Manage and coordinate RMAs (Return Merchandise Authorizations) involving foreign customers returning products to the United States.
Ensure international returns are properly documented to minimize customs delays, duties, taxes, and compliance issues.
Work with freight brokers, freight forwarders, customs brokers, carriers, and other logistics providers to coordinate shipments and resolve transportation issues.
Review shipping documentation for accuracy and identify potential compliance concerns before shipments are released.
Assist with determining appropriate shipping methods, documentation, and regulatory requirements based on destination and product.
Monitor shipments and work with carriers, brokers, and customers to resolve delays, discrepancies, customs holds, damaged shipments, and other transportation issues.
Maintain accurate records of import/export transactions, shipping documentation, RMAs, and compliance-related correspondence.
Assist with ensuring proper application of HTS classifications, country-of-origin information, export classifications, and other applicable trade information.
Coordinate with internal departments including Sales, Customer Service, Purchasing, Warehouse, Operations, and Finance regarding shipment and compliance requirements.
Communicate with international customers and suppliers regarding shipping documentation, returns, customs requirements, and delivery issues.
Assist in maintaining compliance with applicable U.S. import/export regulations and international trade requirements.
Identify recurring compliance or shipping issues and recommend process improvements.
Support internal and external audits by providing requested documentation and records.
Stay informed of changes to applicable import/export, customs, transportation, and trade compliance requirements.
Perform other compliance, logistics, and administrative duties as assigned.