Compliance Coordinator
Suncoast•Edmonton, AB
•Onsite
About The Position
We’re looking for a detail-oriented and organized Compliance Coordinator to support licensing, registrations and business compliance across Canada and the U.S. This is a coordination-focused role where you’ll manage registrations, licenses, permits, and filings across multiple jurisdictions. You’ll work with government websites, track deadlines, maintain organized records, and ensure everything is submitted accurately and on time.
Requirements
- Experience in a compliance, licensing, administrative, or similar coordination role
- Highly organized, with experience maintaining trackers, documentation, and calendars
- Comfortable navigating government websites and working through forms and application processes
Nice To Haves
- Experience working with multi-jurisdiction registrations, permits, or regulatory processes is an asset
- Exposure to sales tax or indirect tax (U.S. or Canada) is an asset
- Post-secondary education in business, administration, or a related field is preferred but not required
- Experience with Avalara or ERP/HRIS platforms is an asset
Responsibilities
- Coordinate business registrations, licenses, permits, and regulatory filings across U.S. states and Canadian provinces and territories
- Support sales tax setup and compliance activities using tools like Avalara
- Track deadlines, maintain a centralized compliance calendar, and ensure all filings and renewals are completed on time
- Prepare, review, and submit standard filings including annual reports, business license renewals, sales tax registrations, and entity documents
- Maintain accurate and organized records of licenses, permits, registrations, insurance certificates, and compliance documentation
- Navigate government websites and portals to complete applications, confirm requirements, and track submission status
- Support corporate insurance administration, including tracking renewals and coordinating certificates of insurance (COIs)
- Research registration and licensing requirements and summarize findings for internal review
- Monitor for updates or notices from regulatory bodies and flag items that may require attention
- Support audits, inquiries, and documentation requests by gathering and organizing required information
- Coordinate with internal teams to collect information needed for filings and keep compliance processes moving
- Assist with new jurisdiction registrations as the company expands into new regions
- Help improve and document internal processes to keep compliance work consistent and well organized
Benefits
- Competitive compensation based on experience
- Health Spending Account (HSA) or benefits package (based on location)
- Paid time off in line with company policies and applicable standards
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
