Compliance Associate

IAPMO•Birmingham, AL

4d•Hybrid

About The Position

We are seeking a motivated & versatile Compliance Associate (Hybrid Schedule) to provide administrative and operational support across multiple business units. In this role, you will be a key contributor to daily compliance operations, customer support, scheduling, reporting accuracy, and continuous process improvement. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a collaborative environment, & takes pride in delivering accurate, high-quality results.

Requirements

3+ years of relevant experience in construction operations, compliance, inspections, or related fields preferred.
2+ years of experience in editing, proofreading, or content review preferred.
2+ years of experience working with data workflows using Excel, Smartsheet, or similar tools.
Bachelor’s degree in Business Administration or related field preferred.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Analytical mindset with strong attention to detail.
Ability to work independently and collaboratively.
Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
Ability to interpret technical documents, procedures, and standards.

Responsibilities

Supports day-to-day compliance operations including scheduling inspections, material witnessing, and report completion.
Assists with technical administrative functions, data management, and workflow execution.
Processes applications, renewals, purchase orders, certificates, evaluation reports, and related documentation.
Maintains organized records and ensure documentation is complete and compliant.
Provides professional support to reporters and clients via phone, email, and in person.
Coordinates inspections with clients and internal teams.
Communications require updates, missing documentation, and report timelines clearly and professionally.
Designs and maintains Smartsheet workflows and tools.
Manages databases across Smartsheet, Laserfiche, and web platforms.
Analyzes aging reports and support accounts receivable collection efforts.
Recommends and implements process improvements to enhance efficiency and compliance.
Edits and proofreads content for websites, newsletters, and social media.
Prepare clear reports, communications, and internal documentation.

Benefits

14 paid holidays
10 vacation days annually (from Day 1, with rollover)
15 sick days per year (with rollover)
100% employer-paid health, dental, life, and AD&D coverage for you and your dependents
5% 401(k) match + 8% profit sharing
Childcare subsidies up to 60% through KinderCare
Smart casual dress code
Wellness and mental health support through IAPMO Cares
Affordable gym memberships through Fitness Your Way
Annual Employee Appreciation Events