Compliance and Administrative Coordinator

Precision Resource•Shelton, CT

99d•Onsite

About The Position

The Corporate Compliance and Administrative Coordinator handles a wide variety of administrative, legal, logistical and clerical tasks, projects and matters in order to get stuff done and keep things running smoothly. Areas of administrative support include HR, benefits, legal, finance, accounting and marketing, as well as management of tenant issues for an affiliate real estate holdings company. The successful candidate is resourceful, versatile, and multi-talented, comfortable handling a wide variety of tasks, figures out how to get things done, is organized and attentive to detail, is committed to the highest level of integrity, trust and responsibility, brings a hands-on approach to day-to-day tasks, exhibits strong communication, interpersonal, organizational and administrative skills, and has advanced technical skills, including the M365 suite of applications.

Requirements

Graduation from high school or receipt of equivalent degree (GED).
Minimum 5 to 10 years’ experience as administrative assistant or executive assistant.
Experience with state corporate and legal filings, minute books, and stock books.
Notary Public (or willing to become one).
Highest level of integrity, honesty, and professionalism
Excellent administrative skills
Excellent writing skills
Excellent organizational skills
Excellent attention to detail
Excellent interpersonal skills
Ability to pitch in and work as part of a team
Ability to prioritize and manage multiple projects
Strong verbal communication skills
Advanced/expert level in MS Office Suite (Word, Excel, Outlook, PowerPoint, Publisher) and Office 365 Teams, SharePoint, OneNote, Co-Pilot and PowerBI

Nice To Haves

College degree is a plus.
Some accounting or human resource administrative experience is a plus
Legal secretary or paralegal experience is a plus
Experience with corporate wellness programs, incentives, and communication is a plus.
Experience with ERP or HRIS systems is a plus.

Responsibilities

Draft basic agreements, corporate resolutions, and other simple legal documents; obtain required signatures. Must have good legal writing skills using templates to draft new documents.
Manage all required legal and other filings with appropriate governmental entities (including annual reports, licenses, ITAR registration, EEO)
Prepare employee communications, PowerPoint presentations, and policies; maintain up-to-date employee handbooks.
Maintain document filing system, minute books, stock books, contracts, forms library and other files (electronic and paper).
Manage and maintain all document signatures through the DocuSign system
Prepare letters, memos and reports of a confidential nature.
Compile information for forms, reports, presentations, and audits.
Provide administrative support for banking, insurance and other transactions.
Plan, draft and publish the company’s employee and wellness newsletters. This includes collecting information, drafting and editing articles, organizing, proofing, publishing and distributing the newsletters
Assist in drafting and distributing employee communications.
Formatting documents, creating spreadsheets and reports, organizing file systems
Administrative support for wellness and benefits programs.
General clerical and administrative work such as filing, copying, data entry, receiving and distributing mail, taking meeting minutes, proofreading, coordinating calendars, obtaining signatures on contracts, scheduling meetings, and event planning.
Review and enter invoices into payment systems.
Serve as tenant and broker liaison for real estate business, including collecting rent and handling tenant issues.
Organize any maintenance required; on-call for any emergency notifications.
Assist General Counsel in lease drafting and negotiations.