Compliance Analyst, Commercial Risk-Middle Market

Baldwin Group Colleague•Tampa, FL

About The Position

The Compliance Analyst is responsible for ensuring that client insurance requirements are met and maintained across assigned accounts. The role reviews Certificates of Insurance and coverage documentation against established compliance criteria and client requirements, manages renewal tracking and certificate follow-up, and coordinates with insurance agents, management companies, and other external partners to obtain and correct documentation. Operating in a fast-paced, high-volume environment, the Compliance Analyst reviews and interprets insurance policies against required standards, documents deficiencies, escalates complex or non-standard issues to senior compliance colleagues, and prepares monitoring reports for internal and client review. The role protects the interests of the firm and its clients by working accurately within established procedures and maintaining audit-ready documentation.

Requirements

Working knowledge of commercial and personal insurance coverage types, policy structures, and Certificate of Insurance requirements.
Ability to read and interpret insurance policies, endorsements, and property master lists against established standards and checklists.
Ability to identify and document coverage deficiencies accurately and to escalate complex or non-standard issues appropriately.
Strong attention to detail and accuracy when reviewing coverage and documenting compliance findings.
Ability to manage multiple renewal cycles and competing deadlines in a fast-paced, high-volume environment.
Proficiency with Microsoft Office (Outlook, Excel, and Word) and the ability to learn agency management and certificate-tracking systems, such as Applied Epic or comparable platforms.
Strong written and verbal communication skills for coordinating with insurance agents, management companies, and clients.
Bachelor’s degree preferred, or an equivalent combination of education and work experience.
3-5 years of experience in insurance certificate or coverage review, compliance support, account servicing, or a related insurance operations function preferred.
Experience reviewing Certificates of Insurance or contractual insurance requirements preferred.
Must have or obtain 4-40 license within the first 90 days of employment.
Proficiency with the Microsoft Office Suite (Outlook, Excel, Word); experience with agency management or certificate-tracking systems preferred.

Nice To Haves

Bachelor’s degree preferred
3-5 years of experience in insurance certificate or coverage review, compliance support, account servicing, or a related insurance operations function preferred.
Experience reviewing Certificates of Insurance or contractual insurance requirements preferred.
Experience with agency management or certificate-tracking systems preferred.

Responsibilities

Review project and account insurance coverage against the requirements outlined in client agreements, using established compliance criteria and checklists.
Validate that coverages listed on Certificates of Insurance meet required standards, limits, and specifications, and identify and document any deficiencies or non-compliance.
Review and interpret insurance policies and property master lists against required standards, escalating complex or non-standard coverage questions to senior compliance colleagues or leadership.
Compile requests for waivers of insurance requirements and route them, with supporting documentation, to the appropriate leader or account team for approval under established guidelines.
Proactively manage insurance renewals by running monthly expiration reports approximately 30 days prior to renewal dates.
Monitor outstanding renewal documents and conduct timely follow-ups: 10 days prior to the due date for pending certificates, 5 days after the due date, and every two days thereafter by email and/or phone until receipt.
Generate and distribute renewal request letters to insurance agents and management companies through the client servicing system, email, or fax.
Upload and maintain current Certificates of Insurance for compliant policies within the client’s document management system.
Collaborate with insurance agents and management companies to obtain corrected documentation and resolve routine non-compliant coverage issues.
Serve as a point of contact for standard coverage-compliance questions from clients and external partners, escalating complex or unresolved matters as needed.
Prepare and submit monthly reports summarizing monitoring activities, including outstanding certificates and properties that are not in compliance with insurance requirements.
Maintain accurate, audit-ready records of compliance status, partner communications, and resolution actions.