Compliance & Accounts Payable Administrator

OHLA USA•Irvine, CA

6d•Onsite

About The Position

The Compliance & Accounts Payable Administrator provides centralized support for multiple heavy civil and public works construction projects by managing project compliance requirements and project-related Accounts Payable functions. This role is responsible for ensuring owner-required compliance reporting is completed accurately and on time, supporting payment processing for designated projects, and providing operational support to Project Administrators and the Accounts Payable team. The role collaborates closely with Project Managers, Project Engineers, Project Administrators, Accounting, Human Resources, and Corporate Compliance to maintain contract compliance, support project financial operations, and promote consistency across multiple projects. Success in this position requires a strong understanding of California public works requirements, prevailing wage regulations, construction accounting practices, and agency reporting.

Requirements

3–5 years of experience in construction administration, project compliance, or construction accounting.
Experience with California public works projects strongly preferred.
Previous Accounts Payable experience in the construction industry preferred.
Experience supporting multiple projects simultaneously.
Experience in heavy civil, infrastructure, utility, transportation, or public works construction.
Experience using LCPtracker, B2GNow, Elation Systems, or other compliance management software.
Experience with certified payroll reporting and subcontractor compliance administration.
Familiarity with certified business enterprise programs (DBE, SBE, DVBE, etc.).

Nice To Haves

Associate degree in Accounting, Business Administration, Construction Management, or a related field preferred.
Equivalent work experience will be considered.

Responsibilities

Prepare, review, and submit monthly compliance reports required by project owners and public agencies.
Administer and maintain B2GNow reporting for assigned projects.
Prepare and submit owner-required compliance reporting, including: City of San Diego DEOD Reports, Skilled and Trained Workforce reporting, Employee Utilization Reports, Accounts Payable reporting required by the City of San Diego.
Maintain compliance documentation in accordance with owner and contract requirements.
Monitor reporting deadlines and proactively coordinate with project teams to ensure timely submissions.
Maintain compliance tracking logs and supporting documentation.
Coordinate with Project Managers, Project Engineers, Project Administrators, subcontractors, and owner representatives to resolve compliance issues.
Identify potential compliance risks and recommend process improvements to strengthen reporting accuracy and consistency.
Process project invoices and Accounts Payable transactions for projects without dedicated administrative support.
Review invoices and supporting documentation for accuracy and completeness.
Process and maintain project change orders as assigned.
Track settlements, Stop Payment Notices, lien waivers, and payment documentation to support timely payment processing.
Coordinate with Corporate Accounts Payable regarding payment issues, invoice discrepancies, and vendor inquiries.
Assist with month-end Accounts Payable activities and project reconciliations.
Monitor outstanding payment issues and communicate status updates to project teams.
Maintain accurate payment records in accordance with company procedures.
Serve as a backup resource for Project Administrators during vacations, staffing shortages, or periods of increased workload.
Provide support to the Accounts Payable department with: Emergency Check Tracking, Check distribution, Check release logs, Payment documentation.
Assist with project startup and closeout activities related to compliance and Accounts Payable.
Prepare management reports and maintain operational tracking logs.
Participate in process improvement initiatives that enhance efficiency and standardize administrative procedures across projects.
Support special projects and additional operational initiatives as assigned.