Compensation Specialist

City of Des Moines•Des Moines, IA

About The Position

The City of Des Moines is recruiting for a Compensation Specialist. Depending on the qualifications and experience of the selected candidate, the position may be filled at one of two levels: Compensation Specialist I or Compensation Specialist II. Salary and job responsibilities will vary based on the level for which the candidate qualifies. The primary responsibility of this position is processing the City's bi-weekly payroll and ensuring payroll operations are completed accurately and efficiently. Additional duties, responsibilities, and compensation will vary based on the qualifications of the successful candidate and the position level to which they are appointed.

Requirements

Graduation from an accredited college or university with an Associate's Degree in Finance, Accounting or a related field; and Considerable (3 Years) experience in enterprise payroll and benefit systems (for Compensation Specialist I); or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
Graduation from an accredited college or university with an Associate’s Degree in Finance, Accounting or a related field; and Substantial (5 Years) experience in enterprise payroll (for Compensation Specialist II); or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
Candidates for positions in this class must pass a post-employment offer physical examination and drug screen.

Responsibilities

Coordinates and processes the City-wide bi-weekly payroll process.
Receives payroll authorization forms from City departments, employees, and vendors (i.e. W-4, direct deposit, deferred compensation, etc.), reviews them for accuracy and adherence to policies, and makes updates as necessary.
Updates all changes into employee files based on information from payroll authorizations.
Prints final payroll checks, sorts and distributes accordingly and secures authorized signature as receipt.
Maintains payroll and employee benefit files, including confidential personnel matters and other information deemed public domain, maintaining the responsibility to release only the appropriate information.
Plans, organizes and directs functional activities related to maintenance and operation of the human resources and payroll functions of the City's ERP System.
Serves as lead for payroll functions.
Acts as liaison between payroll, Information Technology (IT) and end-user departments to ensure understanding and implementation of payroll system requirements and revisions.
Complies with State and Federal regulations.
Responds to other employers requests for information on employees records, such as length of employment with the City, and other releasable public information.
Collects, compiles and interprets data for records and reports as required by state and federal law.
Resolves discrepancies and problems arising from payroll processing procedures.
Oversees and processes IRS levies, payroll garnishments, child support garnishments and related financial deductions from employee pay.
Runs bi-weekly vendor reports to submit with payroll vendor payments.
Processes W-2 and 1095 forms and oversees withholding of all taxes.
Processes completion of all official records associated with the hiring, termination and/or retirement of an employee.
Prepares special reports on payroll activities as directed.
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
Assists timekeepers as needed and loads time entry batches.
Enters specialty pays and prior pay period adjustments and completes off-cycle payrolls when needed.
Completes IPERS qualification and adjustment reporting.
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas.
Responds to citizen's and employee's questions and comments in a courteous and timely manner.
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Performs other directly related duties consistent with the role and function of the classification.