Compensation & HR Systems Analyst

FitzGerald Financial Group - Division of TowneBank Mortgage•Suffolk, VA

13h

About The Position

The Compensation & HR Systems Analyst is responsible for supporting highly specialized executive, board, equity, and deferred compensation programs across the enterprise. This role requires expertise across payroll, accounting, HRIS, and executive compensation and serves as a key partner to Accounting, Legal, Payroll, and Total Rewards leadership. This position plays a critical role in ensuring accuracy, compliance, governance, and system integrity related to board compensation, deferred compensation plans, equity awards, and employment agreements.

Requirements

Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
6–8+ years of progressive experience in payroll, accounting, executive compensation, HRIS, or related functions.
Proven ability to manage sensitive information with the highest degree of confidentiality and integrity.
Advance attention to detail and analytical skills.
Strong working knowledge of payroll taxation, non-qualified deferred compensation, and equity reporting.
Strong leadership, organizational, and decision-making skills.
Ability to independently manage complex, time-sensitive responsibilities.
Excellent written and verbal communication skills with the ability to influence and advise senior leaders.
High proficiency in automated payroll and HR systems, Microsoft Excel, Word, and Outlook.

Nice To Haves

CPA, CPP, SHRM-CP/SCP, or similar professional certification.
Demonstrated experience administering deferred compensation, equity awards, or executive compensation programs.
Prior experience within a regulated or financial services environment.

Responsibilities

Administer monthly compensation and fee payments for regional and corporate board members, ensuring accuracy, timeliness, and proper approvals.
Coordinate with Payroll and Accounting Departments to ensure proper processing, reconciliation, and reporting of board compensation.
Prepare supporting documentation and reports for internal review, audit requests, and governance purposes.
Serve as the primary administrator for all non-qualified deferred compensation plans, including SERP and executive deferral programs.
Manage executive elections, deferrals, distributions, and plan participation records.
Partner with external vendors and recordkeepers to ensure accurate plan administration and participant reporting.
Coordinate with Accounting on accruals, reconciliations, and required financial reporting.
Own the administration, tracking, and reporting of restricted stock awards and equity programs through the organization’s partnership with Fidelity.
Ensure accurate recording of equity grants, vesting schedules, forfeitures, and releases.
Collaborate with Payroll and Accounting to ensure proper taxation, reporting, and compliance related to equity income.
Provide analysis and reports to Total Rewards leadership and Legal as needed.
Own and administer an enterprise-wide system for managing employment agreements, including executive contracts, offer letters, amendments, and change-in-control agreements.
Ensure agreements are properly executed, stored, tracked, and maintained with appropriate controls and version management.
Partner with Legal and HR to establish governance standards, reporting, and audit readiness.
Serve as a subject matter expert for executive compensation data within HRIS, payroll, and related systems.
Ensure accurate data flow between systems supporting payroll, equity, deferred compensation, and employment agreements.
Support testing, enhancements, and implementations impacting executive compensation processes.
Ensure programs comply with applicable tax, payroll, and regulatory requirements.
Maintain documentation, standard operating procedures, and internal controls for all assigned programs.
Support internal and external audits by providing data, reports, and explanations related to executive and deferred compensation.
Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
Other duties as assigned.