Company Management Assistant

Lyric Opera of Chicago • Chicago, IL

12d • Onsite

About The Position

Lyric Opera of Chicago's Company Management department provides general operational and logistical support for all Lyric stage productions. The department also serves as the primary point of contact for all artists leading up to and during their time at Lyric. The Company Management Assistant provides general administrative and clerical support for all backstage and departmental activities during Lyric’s seasonal rehearsal and performance periods.

Requirements

• One (1) year of administrative experience required
• One (1) of customer service experience required.
• Awareness of situations requiring integrity and discretion.
• Strong interpersonal and communication skills.
• Ability to maintain a positive and professional attitude, efficiently responding to requests from artists and administrators on any given day.
• Ability to work independently and as a member of a team in a collaborative and fast-paced environment.
• Interest in and knowledge of opera and other classical music genres.

Nice To Haves

• Proficiency with Microsoft Office Suite preferred.
• Familiarity with company management software is a plus.

Responsibilities

• Demonstrate leadership in accordance with Lyric’s mission and vision.
• Collaborate with the Director, Company Management, Manager, Company Management, and other Company Management Assistants to ensure proper departmental staffing and administrative/clerical support of all backstage activities both at the Lyric Opera House and at off-site venues.
• Assist with implementation of daily department activities such as posting/disseminating daily schedules, backstage administrative support, and facilitating department communications.
• Provide unique artists’ services including but not limited to processing ticket orders, booking doctor’s appointments, filling out and filing accident reports, and facilitating backstage guest requests.
• Post chorus sign-in sheets, follow-up with tardy or absent artists, and communicate all information to select Lyric staff.
• Provide general office support for department such as answering phone calls and emails, requisitioning supplies, etc.
• Support visa application processes for international artists.
• As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed