Company Route Administrative Assistant
About The Position
Reporting directly to the Company Local Purveyor, the Administrative Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordination of corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.
Requirements
- High School diploma plus additional specialized training in general administrative practices.
- One (1) to three (3) years related experience.
- Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.
- Strong communication and customer service skills.
- Ability to use a printer/scanner with proficiency
- Polite and pleasant communication with customers and teams via phone and email
- Strong organizational skills, with physical files and digital content
- Process-oriented
- Discretion of sensitive information being processed with the team and customers
- Ability to work independently and as a team
- Effective time management
Responsibilities
- Coordinating and communicating schedule requests from the corporate office
- AR/AP Reconciliation
- Check deposits
- Timekeeping and adjustments
- Team expense reports and submissions
- Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
- Maintaining a calendar of events for route operations
- Assisting with a schedule of the route purveyor
- Inventory office supplies, haberdashery ordering
- Organizing invoices, expense reports, vendor information, etc.
- Printing/Ordering program materials for customers/team as needed, for ship or pick up
- Assisting in organizing team and store communications on bi-weekly initiatives
- Sending/receiving mail
- Researching new customers
- Researching professional services/vendors to solicit quotes and information
- Basic functionality with limited access to Xtreme
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
