Administrative Assignment Coordinator
About The Position
We are seeking a highly organized and community-focused Community Health Assistant to support health outreach programs, educational initiatives, and community engagement efforts. This role is ideal for someone who enjoys administrative coordination, interacting with the public, and helping support programs that positively impact community health and wellness. The Community Health Assistant will serve as a key administrative resource, supporting community events, health education programs, outreach initiatives, participant enrollment activities, and department operations. This position offers the opportunity to work closely with healthcare professionals, community organizations, and program participants while contributing to meaningful public health initiatives.
Requirements
- Bachelor's degree required
- 1-3 years of administrative, coordination, or office support experience
- Experience interacting with community members, customers, patients, or program participants
- Strong Microsoft Office skills (Word, Excel, Outlook)
- Excellent written and verbal communication abilities
- Strong organizational and multitasking skills
- Ability to work independently and collaboratively
- Detail-oriented with strong follow-through and accountability
Nice To Haves
- Community outreach or community engagement experience
- Event coordination experience
- Healthcare or public health exposure
- Project coordination experience
- Experience managing participant databases or tracking systems
Responsibilities
- Monitor department email inboxes and respond to community inquiries
- Process and track community event, sponsorship, and outreach requests
- Coordinate communication with internal departments regarding event participation
- Schedule and distribute event confirmations and calendar invitations
- Assist with event preparation, materials management, and logistics
- Support community health fairs and special outreach events
- Communicate with program participants regarding upcoming classes and events
- Send reminder emails and distribute educational materials
- Assist community members with enrollment processes and registration requirements
- Organize and maintain participant records and documentation
- Enter and track participant information within Google Sheets and other tracking systems
- Provide general participant support and escalate concerns when necessary
- Track enrollment for community wellness and education programs
- Conduct outreach efforts to recruit and engage participants
- Coordinate attendance and participation records
- Support onsite and virtual class logistics
- Distribute surveys, evaluations, and feedback forms
- Perform accurate data entry and reporting activities
- Maintain accurate records and program documentation
- Manage email correspondence and phone communications
- Prepare reports, spreadsheets, and administrative materials
- Utilize Microsoft Office applications and online collaboration tools
- Support special projects as assigned
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
