Medical Staff Assignment Coordinator

Mayo Clinic • Tempe, AZ

6d • Onsite

About The Position

This position coordinates the scheduling for all consultants within the Department. The position assists in maintaining absences and assignment records for consultants, subspecialty clinics, procedures, and works closely with Department Management to provide reporting of ongoing activities and also to accommodate changes and adjustments as necessary. The position also works closely with practice secretaries within the department. The position works closely with the Department Administrator, Department Leadership (particularly the Practice Chair and Operations Manager) and other allied health staff regarding Divisional appointments and schedule policies, changes, and activities.

Requirements

• High school diploma or equivalent (GED)
• Two years of related experience
• Some experience working with Clairvia and EPIC scheduling systems
• Outgoing individual with above average communication skills, both written and verbal
• Must be able to effectively communicate scheduling information and changes to individual consultants and also to Departmental leadership

Nice To Haves

• Previous experience with faculty and appointment office strongly preferred
• Prior experience with accounting, administration, appointment office, medical school, and faculty is helpful
• Prior experience dealing with patients also strongly preferred due to the direct contact and coordination role regarding appointment access and patient telephone calls
• Knowledge of spreadsheet applications (Excel) is preferred

Responsibilities

• Coordinates the scheduling for all consultants within the Department.
• Assists in maintaining absences and assignment records for consultants, subspecialty clinics, and procedures.
• Works closely with Department Management to provide reporting of ongoing activities and to accommodate changes and adjustments as necessary.
• Works closely with practice secretaries within the department.
• Works closely with the Department Administrator, Department Leadership (particularly the Practice Chair and Operations Manager) and other allied health staff regarding Divisional appointments and schedule policies, changes, and activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED