Community Events Lead

University of Colorado

1d•Hybrid

About The Position

We are looking for a program leader to organize community education events and activities for the Ludeman Family Center for Women’s Health Research. You will be tasked with planning and implementing multiple community programs to support the organization's strategic direction, as well as managing long-term goals for the Ludeman Center’s community initiatives. You will be responsible for developing creative and engaging events, developing budgets and operating plans, and assisting with writing funding proposals and impact reports for community programs. You will be tasked with day-to-day coordination, support, execution, and evaluation of community events and endeavors at the Ludeman Center, and working collaboratively with speakers, researchers, faculty, community advisors, vendors, and team members of the Ludeman Center to implement programs. In order to be successful in this role, you will need to have prior experience in event and program development, management, and execution, and donor relations.

Requirements

A bachelor’s degree in business, public administration, public health, accounting, finance, business administration, communications, liberal arts, business social/behavioral sciences, physical sciences, nursing, healthcare, or a directly related field from an accredited institution.
At least three (3) years direct responsibility for leading events, meetings and convenings; event planning; donor relations; and faculty and/or speaker presentation coordination.
Applicants must meet minimum qualifications at the time of hire.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
Passionate and skilled in finding creative solutions and ideas to solve problems and delight audiences.
Knowledge of, and ability to apply, accepted theories, practices, and principles of general management and administration.
Ability to evaluate, analyze, and interpret data, recommend solutions, and implement the preferred course of action.
Proven interpersonal and organizational skills, and ability to solve problems and multitask.
Proven project management skills and ability to maintain a cooperative, supportive, and productive relationship with other members of the Ludeman Center staff, clients, partners, and university employees.
Proven communication skills, both oral and written.
Actively seeks and is receptive to feedback; willing to learn and willing to undertake personal growth and change; embraces continuous improvement.
Demonstrated professionalism, a strong work ethic, commitment to high standards, integrity, stability, a discriminating judgment, and accountability.
Ability to meet multiple concurrent deadlines with continuously changing priorities.
Strong computer and technology skills; proficient in all Microsoft Office applications.

Nice To Haves

Master’s degree in business, public administration, public health, accounting, finance, business administration, communications, business social/behavioral sciences, physical sciences, nursing, healthcare, or a directly related field from an accredited institution.
Experience working in an academic medical center and/or non-profit.
Four (4) years of experience in donor management or community advisory boards.

Responsibilities

Facilitating the development and execution of community events including: Annual Community Event (VIP reception, 800-person luncheon), Let’s Talk: Conversations about Women’s Health (4/year), Youth Career Day (1-2/year), National Conference – Community Session (every other year), various Community and Corporate Education sessions (6-12/year), and an Annual Women’s Health Symposium.
Organizing community events in accordance with the mission and goals of the organization.
Creating and managing long-term community program goals.
Developing marketing and communication strategies, as well as content for dissemination, for community events in partnership with Communications Program Manager and Deputy Director (e.g., website, social media, video, press releases, newsletter, etc.).
Identifying, researching, and stewarding speakers for events.
Ensuring follow-through and recognition on commitments to community event supporters and donors.
Developing and executing community event collateral and securing materials for events.
Coordinating logistics, materials, and services for community events, including coordinating activities with the Ludeman Center Program Assistant.
Vendor management, including contract negotiation, management of vendor relationships, and oversight to ensure completion of activities/deliverables.
Developing and executing an evaluation method to assess community program event strengths and identify areas for improvement.
Leading a team of peers and volunteers with a diverse array of talents and responsibilities to accomplish community event goals.
Supporting the Director and Deputy Director in preparing for community events.
Ensuring goals are met in areas including speaker, participant, and donor satisfaction, safety, quality, and team performance.
Implementing and managing changes and interventions to ensure event goals are achieved.
Coordinate with the Ludeman Center Program Assistant to produce accurate and timely reporting of event metrics status throughout its life cycle.
Analyzing community event risks.
Collaborating with campus partners to identify mission alignment and programmatic opportunities, e.g., UCHealth, Anschutz Health and Wellness Center, Office of Advancement.
Meeting with leadership, team members, and other stakeholders to make communication easy and transparent regarding program issues and decisions.
Seeking best practices in program management, operations, and event planning.
Leading new events/programs as assigned, such as hosting visiting professors, outside organization conferences, or student groups.
Provide strategic analysis as a subject matter expert and lead projects as assigned, such as expanding Youth Career Day; developing corporate and community talk programs; growing diversity, equity, and inclusion programs; and other projects.
Developing the budget, forecasting, and operating plans for community events.
Serving as the community event archivist.
Contributing to grant/donor proposals, impact reports, presentations, and analysis for community event initiatives to support the delivery of Ludeman Center operations and programs.
Supporting stewardship processes within the Ludeman Center for donors, advisory groups, speakers, and strategic partnerships, and Advisory Board committees, including: agenda/speaker ideas, notes, meeting preparation, member recruitment, and other support as assigned.