Community Events Coordinator

Spokane Democrats•Spokane, WA

About The Position

The Community Events Coordinator is a key volunteer responsible for ensuring the Spokane County Democrats has a consistent and engaging presence at local community events, festivals, celebrations, and parades.

Requirements

Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Comfortable coordinating with diverse groups of people.

Nice To Haves

Experience in event planning, volunteer coordination, or community outreach preferred.
Familiarity with the local community and event landscape is a plus.

Responsibilities

Research and maintain a calendar of relevant community events throughout the year.
Monitor event deadlines and ensure timely registration and permitting as required.
Maintain regular contact with community event organizers for up-to-date event details and logistics.
Complete and submit event applications and secure necessary permits or documentation.
Ensure compliance with all event policies, health and safety regulations, and insurance requirements.
Recruit, schedule, and confirm volunteers for booth shifts at each event.
Provide orientation and training to volunteers.
Serve as a point of contact for volunteers before and during the event.
Coordinate the preparation and transportation of booth material.
Ensure all materials are clean, organized, and replenished as needed.
Set up and break down the booth or delegate.
Serve as or designate the lead point person on the day of each event to ensure smooth operations.
Collect feedback and document lessons learned for future events.
Submit event reports or summaries to the organization as required.