New Community Development Manager

Tri Pointe Homes Holdings, Inc.•Orlando, FL

About The Position

Tri Pointe Homes Orlando is looking for an experienced, enthusiastic individual that would like to join our talented group as a New Community Development Manager. This role is the key responsible party for all project tasks related to the establishment, formation and maintenance of the Community Homeowner’s Associations. This role is responsible for securing Department of Real Estate subdivision public reports. Duties include the creation and management of various disclosures and sales release documents. The successful candidate will successfully manage projects to meet designated milestones, budgets and profitability.

Requirements

High School Diploma or equivalent required.
A minimum of 3 years of work experience in managing common interest communities or related fields required.
Demonstrates a commitment to the Company Mission.
Develops and maintains respect and harmony with all employees and Management.
Develops and maintains excellent working relationships with other builders, consultants, industry professionals, government agencies, prospective homebuyers, homeowners, and vendors.
Exercise initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines, and department parameters.
Solves problems by using judgment based upon knowledge of existing products and tracts, homeowner and/or sub-contractor schedules, management policies, and departmental practices and procedures.
Expected to meet established productivity and task management standards or seek assistance.
Must be highly organized, detailed oriented and self-motivated to move projects to successful completion.
Excellent oral and written communication skills.
Must have excellent customer service and conflict management experience when interacting with homeowners, Boards, government agencies
Good computer literacy.
Prior experience with customer relations and customer service.
Good time management skills.

Nice To Haves

Licensed Community Manager within the state, highly preferred.
Homebuilder experience preferred.

Responsibilities

Manage project Public Report submittal/approval process and ensuring timely submittal of accurate application regarding anticipated sales release dates.
Responsible for directing legal counsel in the formation of the HOA documents including CC&Rs, bylaws, rules and regulations, and architectural guidelines. Maintain and add to the existing list of best practices for HOA governance.
Facilitate the bidding and hiring of various consultants for the HOA/DRE processes.
Manage the HOA budget preparation including creating the DRE phasing schedule, incorporating all common area lots in proper timing for turnover. Ensure budget is prepared to property fund the HOA for necessary maintenance, insurance, and other expenses. Maintain a summary spreadsheet of all HOA budgets for internal reporting.
Support to land acquisition function by tracking critical dates, ordering wire transfers, and delivering legal notices on time.
Assist land acquisition team in delivery of legal notices and closing documents.
Track critical dates by reviewing purchase agreements for new land deals.
Participate in turnover walks when community landscaping is done and the HOA is ready to accept ownership and maintenance. Document turnover for future reference.
Manage the process of submitting and obtain VA and/or FHA overall condo approval for applicable condo communities.
Serve as the declarant Board member on all Tri Pointe Homes community HOA boards until build-out of the HOA. This may include serving on multiple HOA committees as well. Attend occasional night and daytime HOA meetings.
Establish relationships with the associations to ensure the company's ongoing relationship with its homeowners' associations is maintained as harmoniously as possible.
Review and monitor HOAs monthly financial statements and delinquency reports ensuring the financial security of the association.
Review all homeowner requests submitted to the HOA for architectural changes to their home to ensure the aesthetic standard are maintained to the companies vision for the community.
Manage the HOA turnover process
Serve as the Tri Pointe Homes’ point of contact for all homeowner complaints relating to the community. Ensure complaints are addressed and resolved as necessary.
Responsible for the creation of various legal documents including the receipt for the public report, various addendums, community-specific disclosure, lot-specific disclosure. Ensure timely completion as needed for each sales release.
Coordinate with team members to set appropriate internal budgets for each community for legal work, DRE processing, HOA assessments, and subsidy payments
Regularly communicate with various departments and project teams to resolve issues and ensure projects remain on schedule.
Participate in various internal meetings with team members from multiple departments as needed.
Attend, participate, and present at various community or Tri Pointe events
Keep abreast of all real estate laws and regulations concerning homeowners’ associations and public report processing and ensure associations are operating within the law.
Manage all developer billing of assessments, subsidies, and other various payments to the HOA. Approve invoices through E1 software.
Other duties as assigned