Community Coordinator- Accounts Payable, Relocation Supervisor - Office of OFA for the Division of Fiscal Affairs/Accounts Payable

City of New York•New York City, NY

20h•Onsite

About The Position

The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency. The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines. The selected candidate will play an integral part of supervising the Relocation Unit and ensure that all vendor payments are paid in a timely manner. The candidate will serve to help maintain a smooth workflow avoiding any backlogs.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Authorization to work in the United States is required for this position.
Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

Nice To Haves

Highly organized with ability to handle multiple priorities and deliver assignments on time
Must be hands on, disciplined, and detail oriented with ability to work independently in a high-volume environment
Have accounts payable experience
Able to multitask
Experience in use of HPDInfo (Agency Legacy System), MS Access, Passport and the City s Financial Management System (FMS) are a plus

Responsibilities

Managing a staff composed of five employees
Monitoring the work of the staff to ensure the invoices are paid in accordance with PPB guidelines
Perform administrative duties for the Relocation Unit
Generate and submit relocation title report to third party title Company
Reviews and approves relocation lien for legal Affairs
Process American Red Cross, Family Centers, and Hotels payments for relocation
Reviews and approves monthly relocation storage payments
Reviews and process when required miscellaneous relocation stipends
Liaise with Budget on relocation funding issues
Liaise with Emergency Housing Services and American Red Cross on relocation data and billing issues
Prepare monthly closing of client information to generate reports to Human Resources Agency (HRA)
Perform data entry to enter new clients, modify existing record when required
Execute quality assurance of all relocation billings to prevent duplicate charges, overlapping dates, etc.
Perform all other applicable task as assigned