Community Association Paralegal

Becker & Poliakoff, P.A.•Coral Gables, FL

About The Position

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. We are seeking a highly organized and proactive Paralegal to join the Community Association team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Requirements

Ability to organize files and manage workflow efficiently
Proficient with Microsoft Office Suite
Associate degree in Paralegal Studies or related field required
A minimum of 3-5 years related experience in a law firm or corporate legal department environment required

Nice To Haves

Bachelor’s degree in paralegal studies or related field preferred

Responsibilities

Prepare Demand Letters
Prepare Annual Meeting Notice packages
Prepare Special Meeting Notice packages
Prepare statutory pre-suit mediation demand letters
Prepare Board Meeting Notices and correspondence to client
Prepare Board Resolutions (electronic voting, remote participation, etc.) and correspondence to client
Prepare Certificates of Amendment and correspondence to client
Prepare Document Rewrite Projects
Record documents via Simplifile, then prepare transmittal letter to client.
Prepare Amendments and Notice package and Cover Letter
Prepare Recall packages
Prepare Special Assessment packages
Prepare Association Q & A Sheets
Prepare ATIDS orders such as title searches and ordering of governing documents
Oversee and check for accuracy of Condominium Documents- (i.e., Declaration, Articles of Incorporation, By-Laws, Certificate of Amendments; Index/Tabs for Amendments and all documents for Homeowner Associations)
Maintain the MRTA (Marketable Records Title Act) log, follow-ups for HOA and POA clients, prepare Notice to Preserve documents, prepare revitalization packages