Community Association Manager - RCAM Florida

RC Hospitality Solutions and 30A Escapes LLC • Panama City Beach, FL

2d • Onsite

About The Position

RC Hospitality Solutions is seeking an experienced, licensed Community Association Manager to oversee the day-to-day operations of community associations in Panama City Beach, Florida. The manager serves as the primary link among Boards of Directors, homeowners, staff, and vendors, and is responsible for keeping properties maintained, finances in order, and communities operating smoothly. The role covers operations, administration, finances, maintenance, staffing, and security, with support from a hospitality-focused team.

The manager partners with association boards, attends board and annual owner meetings, and conducts meetings according to Robert’s Rules of Order. They oversee property inspections, maintenance and repair planning, vendor contracts, budgeting, financial records, association documents, and staff. Portfolio Managers manage multiple associations simultaneously. Services are performed under RC Hospitality Solutions’ direction and in accordance with each association’s Management Agreement with its Board of Directors.

Requirements

• Active Florida Community Association Manager (CAM) license.
• Valid driver’s license.
• At least 3 years of CAM experience.
• Working knowledge of plumbing, electrical, HVAC, and refrigeration systems.
• Strong leadership, customer service, and communication skills.
• Ability to handle varied situations calmly and adapt to changing priorities.
• Availability for emergency consultation 24/7 when incidents require management involvement.

Nice To Haves

• High-rise condominium experience.

Responsibilities

• Partner with Boards of Directors, attend Board and Annual Owner meetings, and conduct meetings according to Robert’s Rules of Order.
• Serve as liaison among association boards, on-site managers, tenants, and homeowners.
• Analyze options and present recommendations to the Board.
• Respond to owner concerns and resolve complaints, disturbances, and rule violations.
• Keep owners informed through newsletters, information boards, and other communications.
• Regularly inspect grounds, facilities, and equipment; plan maintenance, major repairs, and remodeling.
• Prepare management reports on building condition, project progress, and recommendations.
• Write requests for proposals, solicit bids, and prepare bid comparison analyses.
• Oversee contracted vendors, monitor contracts, and send cancellation notices on time.
• Purchase supplies, equipment, and furniture as needed.
• Work with insurance carriers, fire and police departments, and other agencies to maintain compliance with codes and regulations.
• Develop accurate annual budgets that reflect community goals and market conditions.
• Maintain financial records, insurance files, and association documents.
• Stay current on Florida statutes and each community’s governing documents, policies, and procedures.
• Direct, evaluate, and develop staff and contract personnel, and lead staff meetings.
• Set high service standards and follow through to ensure they are met.
• Build industry relationships through trade organizations, peer groups, and vendor networks.
• Provide emergency consultation 24/7 when incidents require management involvement.
• Manage multiple associations simultaneously when serving as a Portfolio Manager.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Paid holidays
• 401(k)
• Professional development and CAM continuing education support
• Collaborative, hospitality-driven culture where work makes a visible difference in the communities served

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed