Communications & Events Specialist

Quanta Power Solutions, LLC•Hoover, AL

4d•Hybrid

About The Position

Quanta Power Solutions is seeking a Communications & Events Specialist to plan and execute the company's internal and external events and to own the systems that keep the organization's branded presence consistent and well-managed. This role works closely with company business units, third parties, and communication teammates to deliver events ranging from All Hands to recruiting and community engagements, while dedicating a meaningful share of time to supporting the team's content efforts.

Requirements

Bachelor's degree in Communications, Marketing, Event Management, Hospitality, or a related field, or equivalent experience.
Experience in event planning and coordination.
Demonstrated success managing third party relationships.
Demonstrated ability to manage large budgets and timelines with precision.
Effective time management and prioritization skills, with the ability to meet firm, non-negotiable deadlines.
Basic ability to use Adobe Creative Suite and Canva
Exceptional organizational skills and attention to detail, with the ability to manage multiple events and numerous moving parts simultaneously without error.
Strong problem-solving and improvisation abilities, including contingency planning and real-time decision-making.
Proven ability to remain calm and composed under pressure, maintaining a steady presence when challenges arise.
Skilled in negotiation and budget management, including rate negotiation and cost control.
Operational rigor, including adaptability and physical stamina when needed to support long event days, including evenings and weekends when applicable.
Strong writing and content skills to support the communications portion of the role.
Creativity and vision, with the ability to translate client concepts into cohesive, distinctive event experiences.
Understanding of AI and ability leverage technology for efficiency and ideas.
Ability to work well within a team.
Approaches problems with optimism and resilience, consistently seeing opportunities where others see obstacles, consistently seeing opportunities where others see obstacles. Maintains a positive, solutions-oriented mindset when faced with challenges, focusing on what's possible rather than what's gone wrong.
Continuous learning mindset, willing to own mistakes, learn from others, deliver feedback to all levels, and foster a culture grounded in getting better every day.
Willingness to travel to events and jobsite locations as needed.

Nice To Haves

Established network of reliable vendors and industry contacts (or demonstrated ability to build and maintain such relationships).
Proficient in Adobe Creative Suite and Canva.
Baseline experience with web and video.

Responsibilities

Plan, coordinate, and execute all company events end to end, including logistics, budget, vendors, run-of-show, talent prep, measurement, and post-event follow-up. Track attendance, event success rate, and vendor performance to inform future planning.
Work alongside internal communication lead and senior leadership to develop the annual editorial event schedule supporting employee engagement, including All Hands, Lunch & Learns, and teambuilding and training events.
Work alongside business units to define, plan and execute marketing, charitable, and recruiting events that support external communication strategies and help achieve company goals.
Own the strategy for all company collateral and swag. Develop an annual vendor-spend strategy for all branded collateral that supports internal and external business objectives and timelines. This includes understanding business needs, researching and developing creative solutions, and serving as the executor and ongoing manager (and protector) of the company brand and associated materials.
Dedicate approximately 30% of the role to supporting the department in the collection and packaging of content to execute the communications strategy.