Communications Coordinator

Associa•Williamsburg, VA

8d•$20 - $23•Onsite

About The Position

Associa is hiring a Communications Coordinator for its large-scale HOA community in Williamsburg, VA. This role involves assisting the HOA Manager, supervising contractor compliance, attending training, supporting communication efforts, managing website content, and preparing reports.

Requirements

Bachelor’s degree in Communications, Marketing, English or related field.
2-5 years business or website/technological administrative work history and demonstrated ability to perform in a fast-paced environment.
Excellent verbal and written communication skills to include editing content.
Ability to communicate in a friendly, businesslike, and professional manner.
Good organizational skills with the ability to manage multiple projects.
Ability to deal with stressful situations in a professional manner.
Technical expertise in Zoom, Go to Meeting, Google Meets and relevant hardware.
Familiarity with content management systems, SEO, web analytical tools.
Proficient in the use of office systems and software: Microsoft Office, C3, Adobe, payroll software.

Responsibilities

Assist the HOA Manager in preparation and distribution of the monthly HOA Board package and agenda.
Supervise and evaluate contractor compliance on smaller contracts including, but not limited to, phone services, internet services, IT, copier, and website.
Attend Associa and association industry training and management meetings as required.
Assist Lifestyle and Fitness Director(s) on communication, to include design flyer development.
Update and maintain information, documentation and communication, and respond to and address concerns, utilizing the internal software system.
Create, add/delete, and manage website and all electronic media content for accuracy, relevancy for consistent brand development on all media platforms.
Ensure daily updates to the website - maintaining “uniformity” of documents on website and server(s).
Maintain editorial calendar for consistency in publishing content/schedule.
Email messages to the community both by website, Constant Contact, and “At a Glance.”
Prepare monthly minutes for Board of Directors meetings.
Attend meetings of the Board of Directors, Committee meetings, and Town Hall Meetings, as needed.
Prepare website, communications metrics/analytics for monthly reporting to Committee.
Technology assist for meeting rooms, ballroom for set up, virtual meetings.
Other duties as assigned.