Communications and Operations Coordinator

Thales • Orlando, FL

2d • $52,087 - $91,902 • Onsite

About The Position

Thales is seeking a Communications & Operations Coordinator in Orlando, Florida, to provide communications, marketing, administrative, and operational support to Aviation Global Services (AGS) and the Orlando Operations Leadership Team. The role supports the development and execution of internal and external communications, digital content, presentations, employee communications, events, branding initiatives, and other campaigns. It also provides high-level coordination and administrative support to Operations leadership, including calendar and meeting coordination, travel arrangements, expense reporting, business materials, organizational reporting, and site activities. The coordinator is expected to work with initiative, discretion, and independent judgment, handle confidential and sensitive information, and interact with employees, senior leaders, customers, partners, visitors, and external service providers. The position requires strong communication, organizational, project coordination, and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, changing environment.

The position is onsite in Orlando, Florida. Applicants must be legally authorized to work in the United States at the time of hire; visa sponsorship is not available. Successful completion of a post-offer background check is required. The stated annual Total Target Compensation range is $52,086.72–$91,902.48, inclusive of base salary and target variable compensation.

Requirements

• Bachelor's degree in Communications, Marketing, Business Administration, Business Management, Public Relations, or a related field, or an equivalent combination of education and experience.
• Minimum of 1–2 years of related professional experience in communications, marketing, business operations, executive or leadership support, project coordination, or a related function.
• Strong written and verbal communication skills.
• Demonstrated ability to prepare professional presentations, reports, correspondence, and communications.
• Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating presentations and visual communication materials.
• Legal authorization to work in the United States for any employer at the time of hire.
• Ability to successfully complete a post-offer background check.

Responsibilities

• Develop and coordinate internal and external communications that support AGS business priorities and initiatives.
• Draft and edit employee communications, email campaigns, intranet pages, digital-channel content, web content, and social media content.
• Create and edit presentations, templates, infographics, communications materials, and other visual content.
• Support communications campaigns, employee engagement initiatives, leadership communications, and major business announcements.
• Coordinate communications activities for exhibitions, company meetings, employee events, videos, graphics, and other multimedia projects.
• Support branding and communications activities for the Orlando facility.
• Coordinate with internal stakeholders and third-party service providers, preparing project briefs, schedules, materials, and project documentation.
• Ensure communications and materials align with company branding standards and AGS communications objectives.
• Provide administrative and operational coordination to members of the Orlando Operations Leadership Team.
• Coordinate leadership meetings, workshops, business reviews, and other events, including rooms, virtual meeting technology, catering, agendas, materials, and logistics.
• Assist in creating and editing presentations, reports, spreadsheets, dashboards, correspondence, and leadership communications.
• Prepare materials for operational reviews, EXCOM meetings, regional reviews, Global Business Unit reviews, and other business meetings.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics as required.
• Prepare and submit expense reports and support compliance with company travel and expense policies.
• Compile and organize information and materials for upcoming leadership meetings and business activities.
• Maintain and update organizational charts, leadership materials, and electronic files in partnership with Operations leadership.
• Coordinate corporate visitors, customers, leadership visits, and site events.
• Provide administrative support to other leadership team members or administrative colleagues as business needs require.
• Coordinate employee and leadership events, meetings, site luncheons, and other Orlando facility activities.
• Support visitor coordination and site logistics.
• Liaise with Facilities, IT, HR, Communications, and other functions in support of site activities.
• Support onboarding, employee events, and other site initiatives requiring cross-functional coordination.
• Partner with HR on interview scheduling and candidate travel coordination, as required.
• Conduct employment verification activities when assigned and authorized.
• Provide other communications, administrative, and operational support based on business needs.

Benefits

• Elective health, dental, and vision insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA).
• Voluntary Life and AD&D insurance and Whole Group Life with long-term care.
• Critical Illness, Hospital Indemnity, and Accident Insurance.
• Legal Plan and Identity Theft coverage.
• Pet Insurance.
• Retirement Savings Plan available after 30 days, with a company contribution and matching and no vesting period.
• Company-paid holidays and Paid Time Off.
• Company-provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level