Communications and Operations Coordinator

Thales • Orlando, FL

1d • $52,087 - $91,902 • Onsite

About The Position

Thales is seeking a Communications & Operations Coordinator in Orlando, Florida. The Communications & Operations Coordinator provides communications, marketing, administrative, and operational support to Aviation Global Services (AGS) and the Orlando Operations Leadership Team. In this role, you will support the development and execution of internal and external communications, digital content, presentations, employee communications, events, branding initiatives, and other communication campaigns. The role also provides high-level coordination and administrative support to Operations leadership, including calendar and meeting coordination, travel arrangements, expense reporting, preparation of business materials, organizational reporting, and site activities. Working with a high degree of initiative, discretion, and independent judgment, you will regularly handle confidential and sensitive information and interact with employees, senior leaders, customers, partners, visitors, and external service providers. The role requires strong communication, organizational, project coordination, and interpersonal skills and the ability to manage multiple priorities in a fast-paced and changing environment.

Requirements

• Bachelor's degree in Communications, Marketing, Business Administration, Business Management, Public Relations, or a related field., or an equivalent combination of education and experience.
• Minimum of 1-2 years of related professional experience in communications, marketing, business operations, executive/leadership support, project coordination, or a related function.
• Strong written and verbal communication skills.
• Demonstrated ability to prepare professional presentations, reports, correspondence, and communications.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating presentations and visual communication materials.
• Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.
• This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Responsibilities

• Develop and coordinate internal and external communications supporting AGS business priorities and initiatives.
• Support communications campaigns, employee engagement initiatives, leadership communications, and major business announcements.
• Coordinate with internal stakeholders and third-party service providers, including preparing project briefs, schedules, materials, and other project documentation.
• Ensure communications and materials are aligned with company branding standards and AGS communications objectives.
• Provide administrative and operational coordination to members of the Orlando Operations Leadership Team.
• Coordinate leadership meetings, workshops, business reviews, and other events, including conference rooms, virtual meeting technology, catering, agendas, meeting materials, and logistics.
• Support preparation of materials for operational reviews, EXCOM meetings, regional reviews, Global Business Unit reviews, and other business meetings.
• Coordinate domestic and international travel arrangements, itineraries, and associated logistics as required.
• Prepare and submit expense reports and support compliance with company travel and expense policies.
• Provide administrative support to other leadership team members or administrative colleagues as business needs require.
• Support visitor coordination and site logistics as needed.
• Support onboarding, employee & leadership events, and other site initiatives requiring cross-functional coordination.

Benefits

• Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance
• Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
• Company paid holidays and Paid Time Off
• Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level