Communications and Events Specialist

University of Washington Medical Center•Seattle, WA

2d•$52,764 - $60,000

About The Position

The Henry M. Jackson School of International Studies (JSIS) has an outstanding opportunity for a Communications and Events Specialist to join their team. The Communications and Events Specialist collaborates with JSIS Programs and Centers to manage and administer events and to provide publicity, website, and social media design, and content creation to support JSIS outreach for student and public engagement. This position reports to the Director of Communications.

Requirements

Bachelor’s degree in communications, business, international studies, or other related fields
2 years' experience in communications or a combination of communications and event management
Due to the nature of our events, some evening and weekend work is required, so flexibility is essential.
Strong interpersonal and communication skills, both written and verbal
Demonstrated creativity, organizational ability, and meticulous attention to detail
Ability to work independently, problem-solve, take initiative, set priorities, and manage multiple projects efficiently
Ability to pivot to meet high-priority business needs in a professional manner

Nice To Haves

Asana experience for project/task management
Proficiency in Web Content Management Systems such as WordPress and Drupal
Experience in and/or strong interest in audiovisual technologies, with a willingness to become an expert in A/V, including livestreaming, podcast recording, etc.

Responsibilities

Collaborate with a small team to develop comprehensive publicity plans for each Center event
Manage and create publicity of assigned events and related content creation across channels (social media, web, print flyers)
Generate email newsletters and article summaries, including text writing, image creation, and/or formatting, and adherence to guidelines using respective email platforms and best practices
Create and edit content in collaboration with respective centers and programs, fact-check, copy-edit according to UW editorial, and publish to online channels, including formatting text, images, and hyperlinks
Source appropriate online images, edit images, and hyperlinks
Ongoing review of website content
Administer and maintain livestreaming, podcast recording, etc.
Ensure compliance with official brand guidelines and supply approved logos and assets to partners
Manage and plan events and their logistical/administrative aspects (room reservations, catering reservations, room setup/clean up, attendee travel arrangements, etc.)
Lead or assist with day-of staffing, including branding and logistics
Coordinate, submit, and track travel reimbursements, honoraria payments, and vendor payments to JSIS Business Office and CAS Admin Support Team
Produce general correspondence, memos, reports, and other materials as required for event promotion and organizing
Lead setup and troubleshoot AV needs during events
Provide information to students, staff, program participants, and/or public regarding program content, policies, and activities; recommend alternative courses of action; promote the program on campus with outside organizations
Undertake special projects or additional tasks as required
May supervise student workers
Data collection and analysis needs