Communications and Development Associate

BUILDING FUTURES•San Leandro, CA

1d•$0 - $25

About The Position

The Contractor will provide project coordination and donor engagement support for Building Futures’ 2026 Holiday Gift Drive. Working with the Development team, the Contractor will serve as the primary point of contact for Holiday Gift Drive donors, coordinate campaign activities, support volunteers, and assist with donation tracking and stewardship. The work also includes collecting donor stories and photos for social media and the Holiday Gift Drive report. Services run from August 2026 through January 31, 2027, covering planning, implementation, and closeout. The Contractor will coordinate assigned activities with guidance from the Development team, maintain donor communications and records, support volunteer activities, and help prepare donor recognition materials and a print-ready Holiday Gift Drive report targeted for completion by January 20, 2027. Building Futures staff will provide campaign oversight, strategic direction, approvals for external communications, volunteer support, financial processing, and access to organizational systems and resources. Building Futures will prepare and send formal donor acknowledgments, including tax receipts and official gift acknowledgment letters. The Contractor may provide informal stewardship communications, such as thank-you emails, follow-ups, and scheduling messages. Approved business mileage between the Building Futures administrative office and donor meetings or other pre-approved project locations will be reimbursed at the organization’s stated standard rate, with timely mileage documentation.

Responsibilities

Participate in project onboarding and planning meetings.
Coordinate assigned Holiday Gift Drive activities with guidance from the Development team.
Help monitor project timelines and communicate progress on assigned tasks.
Assist in documenting campaign procedures and workflows.
Serve as the primary point of contact for Holiday Gift Drive donors, community groups, and participating organizations.
Contact groups using the provided Excel list and track responses; respond to donor inquiries in a timely and professional manner.
Coordinate donation drop-off locations and schedule appointments for drop-offs at 1840 Fairway Drive.
Track pledged donations, delivery dates, donor stories, and donor contact information; take photos for social media and the Holiday Gift Drive report.
Escalate questions or issues to Building Futures staff when appropriate.
Assist with receiving and documenting in-kind donations and prepare In-Kind Donation Forms.
Coordinate with others to obtain missing donation information when needed.
Enter or update donor and donation records in Salesforce and other internal tracking systems.
Help maintain accurate records of in-kind and monetary contributions.
Record donation-delivery stories in the “Groups” Excel sheet and, when appropriate, draft donor-recognition social media bullet points for staff review and approval.
Support donor relationships and encourage future engagement.
Assist with coordinating volunteer activities, including Shopping Day and Volunteer Gift Wrap Day, in collaboration with Building Futures staff.
Help manage volunteer communications and online volunteer registrations as assigned.
Help prepare the Holiday Gift Drive Report using the final group list, social media posts and photos, and donor stories, targeting print-ready completion by January 20, 2027.
Potentially help compile FY 2025–2026 in-kind donation records and identify donors eligible for Annual Report recognition during August and September.
Provide timely informal stewardship communications, including thank-you emails, follow-up messages, scheduling communications, and other donor correspondence.
Document approved business mileage for reimbursement.