Communication Services Administrative Assistant

Eastern New Mexico University•Main Campus - Portales, NM

6d•Onsite

About The Position

Under the limited supervision of the Chief Communications Officer, perform a variety of office support functions on a regular basis, including communicating with internal and external stakeholders, composing and processing a variety of standard documents and correspondence, maintaining records, coordinating the flow of documents, and scheduling calendar items and events.

Requirements

High school diploma or equivalent certificate
A minimum of six months of experience directly related to the duties specified
Basic computer skills to include Microsoft Outlook, Word, and Excel
Knowledge of University structures, policies, and procedures
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Familiarity with project management skills and the ability to work as a team player in a highly collaborative environment
Ability to present a professional, pleasant, and cooperative attitude in coordinating communication between OCS staff and the public
Ability to write clear and concise reports
Ability to gather data and complete routine assignments independently with general instructions
Ability to assist with planning and organizing the workflow of a department
Ability to establish and maintain cooperative working relationships with Communication Services team members, ENMU staff, faculty, and administrators, and others
Familiarity with the use of a University Style Manual and University Branding guidelines
Must pass a pre-employment background check.

Responsibilities

Perform and/or supervise a variety of administrative duties in support of the day-to-day operation of the unit
Handle and maintain records for student and staff hiring, paperwork, payroll, management of budgets, staff vacation, and sick leave
Plan and organize clerical needs for the Office of Communication Services (OCS) within the established goals of the unit
Support the clerical needs of the OCS’s parent unit, Advancement and Public Relations
Provide necessary information as requested, both verbally and in writing, concerning the University
Review completed work for conformance with unit and University policy, procedures, prescribed format, content, grammar, and neatness
Order nametags and "ENMU look" shirts for all University departments
Maintain supplies, inventory and budget
Manage U.S. Bank electronic sign posting and correspondence
Work closely with the Chief Communications Officer and director to serve as back-up for social media posting and assist with tracking project deadlines
Greet and direct visitors, answer phones and department emails, and, when appropriate, resolve routine problems concerning activities and operations of the unit
Fulfill requests from public stakeholders for ENMU promotional materials
Maintain confidentiality regarding unit activities
Regular and predictable attendance is required
Perform other related duties as assigned