Administrative Assistant - Strategy & Communication

St. Tammany Parish Hospital•Covington, LA

2d•Onsite

About The Position

At St. Tammany Health System, delivering world-class healthcare close to home is our goal. That means we are committed to attracting and retaining the very best professionals for every position in our health system. We believe the pristine beauty of St. Tammany Parish adds to our attractive compensation package. The health system is nestled in the heart of Covington on the north shore of Lake Pontchartrain. It is a peaceful, scenic, community-oriented area with an abundance of amenities to suit every taste.

Requirements

High school graduate or equivalent.
Three (3) years of experience in clerical and administrative duties with minimum direct supervision.
Knowledge of general office procedures.
Advanced experience in Microsoft Outlook, Microsoft Word & Microsoft Excel.
Ability to operate office equipment including copier, fax machine, etc.
Ability to type memos, correspondence, reports, and other documents.
Demonstrated competence in administrative skills including recordkeeping, purchasing/procurement, inventory management and complex calendar coordination.
Reception skills including gatekeeping with excellent customer service, phone manners and email etiquette.
Must possess a clear speaking voice and a professional appearance and attitude.
Ability to think quickly, often solving problems that arise.
Attention to details, and excellent organization skills with the ability to meet deadlines and multi-task.
Ability to plan, prioritize and organize effectively.
Proficiency in Microsoft Office Suite and basic knowledge or awareness of content management systems.
Must possess the necessary discretion to deal with confidential information.
Ability to establish and maintain rapport with all levels of hospital colleagues, visitors and patients.
Excellent interpersonal and communication skills including the ability to communicate both orally and in writing in a clear manner using appropriate grammar and spelling.

Nice To Haves

Experience in taking formal minutes preferred.

Responsibilities

Receiving and distributing all administration mail and packages.
Greeting visitors in a professional, courteous and timely manner, announcing and/or directing them to proper personnel or meeting room.
Taking messages and providing basic information as required.
Providing information to callers and visitors.
Operating phone console to receive calls and refer to appropriate persons.
Re-organizing workload to meet deadlines and to tolerate interruptions.
Performing various clerical duties as time allows and other related administrative support as assigned.
Building PDF reports, PowerPoint presentations, Microsoft Excel spreadsheets, email reports and custom dashboards.
Providing secretarial and administrative support to the Chief Strategy Officer and Directors in the Communication and Marketing and Business Development Departments.
Managing multiple leaders’ calendars at one time.
Maintaining revisions to departmental policies and procedures.
Maintaining all Strategy, Communication and Marketing, and Business Development documentation and files in accordance with Joint Commission and Hospital Policies and Procedures.
Reviewing for accuracy and submitting for approval utility invoices and credit card expenses.
Maintaining confidential information in accordance with STHS policy.