Committee Coordinator - County Clerk

Milwaukee County•Milwaukee, WI

1d•$46,924 - $70,408•Onsite

About The Position

Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day. Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors and those with Disabilities in Aging and Disability Services, and Veterans in Veterans Services. Our employees also remain committed to serving the cultural, human, recreational, and social needs of the entire community. Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Requirements

Current Resident of the United States
An Associate Degree in Public Administration or related field.
Two (2) or more years of experience in a professional office setting as a Clerical/Administrative Assistant or related position.
Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.
Basic knowledge of Microsoft Office, SharePoint, OneDrive, OnBase, Municode, Wisconsin State Statutes, Legistar/Granicus/County Legislative Information Center/ Legislative Research Center
Strong ability to communicate with employees across departments; communicates effectively and professionally.
Anticipates needs and delivers superior service, on time and efficiently.
Holds self-accountable for measurable high-quality and reliable results; demonstrates ability to adjust to changes in job, stress, deadlines, assignments, methods, personnel, or surroundings with little difficulty.
Acts with diplomacy and tact, applies others’ diverse experiences, styles, backgrounds, and perspectives into solutions.
Must have the ability to maintain confidential and sensitive information.
The ability to interpret policy and recommend course of action.
The ability to write routine reports, correspondence, and speak effectively before both internal and external stakeholders.
The ability to make decisions of responsibility, involving evaluation of information. Decisions may require development or application of alternatives or precedents.
Utilize judgment in the adaptation and interpretation of established practices and procedures to meet problems and situations to which the application is not clearly defined.
The ability to plan and perform work in light of new or constantly changing environments when problems are presented.
The ability to deal with complex factors. Decisions require considerable judgment, initiative, and ingenuity in areas where there is little precedent.
Intermediate knowledge of all related computer and software applications, such as Microsoft Office, Outlook, and Excel.
Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency.
During the application process please upload your updated resume and cover letter outlining experience.

Nice To Haves

Driver’s License preferred
Familiarity with administrative tasks, project management, or government work preferred

Responsibilities

Establish draft Notice of Meetings for standing committee Chairpersons.
Compile legislative packets comprised of reports, resolutions, ordinances, fiscal notes, and supplemental documents using Legistar.
Print and stamp original documents.
Create green files notating all referral information (Section 1.09(b)(1), Milwaukee County Code of General Ordinances [the Code]).
Monitor green file retention periods in compliance with Section 56.14(3) of the Code, and Section 16.61, Wisconsin State Statutes.
Reserve and set up meeting rooms.
Verify that file components meet established criteria and notate any deficiencies or special voting requirements in Legistar.
Research and associate historical files that relate to new file submissions utilizing Legistar and OnBase.
Monitor new and revised documents.
Compile all files referred by the County Board Chairperson to create draft agendas.
Upon standing committee Chairperson approval, finalize and publish all agendas in compliance with Section 56.27(2) of the Code and Section 19.84(3), Wisconsin State Statutes.
Post agendas in Courthouse rotunda, forward to media contacts, and transmit using E-Notify.
Call roll to establish quorum, read files into the record, and document commencement, recess, and adjournment times.
Record in-person and virtual appearances, movers, motions, and votes using Live Manager, and notate requests for technical, fiscal, or legal information.
Advise Chairpersons of parliamentary procedures, practices, Robert’s Rules of Order (newly revised), and the rules of Chapter 1 of the Code.
Deliver guidance regarding open meeting law requirements, and closed session procedures.
Edit resolutions and ordinances submitted by County Supervisors and County departments and create short form resolutions to meet standard form requirements.
Add final votes.
Engross resolutions and ordinances with adopted amendments.
Track all standing committee files that are advancing to the County Board; draft the County Board digest, add special voting requirements, and notate all files that could be moot.
Create and print signature pages from Legistar for all adopted files and maintain a master list of files being transferred to the County Executive.
Receive signed, unsigned, and vetoed files from the Office of the County Executive.
Act as liaison to local, State, and Federal government officials, news media, and members of the public regarding matters pending before the County Board, and its standing and special committees, and various County ad hoc commissions, committees, and task forces.
Assist with Budget-related responsibilities during the annual review process.
Create meeting schedule, staff Budget meetings, register requests for Budget follow-up reports, track amendments, and monitor reports due back to standing committees.
Send Microsoft Teams invites for virtual/hybrid meetings.
Index audio recordings during meetings using MP3 player.
Complete initial time stamping of individual files during meetings.
Trim video, edit time stamps, finalize, and publish video using Media Manager.
Enter data and maintain numerous databases used to track legislative file status, and final disposition.
Conduct monthly Legistar audits pertaining to all files submitted/vetted by standing committees and the County Board.
Verify that Status, In Control, and Final Action fields in Legistar reflect the correct data.
Utilize Legistar information to create the End of Term Report, required under Section 1.09(b)(5) of the Code.
Review all submitted County Board citations for standard form, develop various citation templates, and file these public records.
Provide input regarding content included in various cross-divisional resource guides and record and edit content for cross-divisional training videos.
Other duties as assigned