Commissioning Documentation Specialist

Paladin Inc. • Lexington, KY

2d • Onsite

About The Position

Paladin is seeking a Commissioning Documentation Specialist to support day-to-day operations by coordinating and completing project deliverables and assisting with project administration and coordination. This is a full-time position in the Lexington, Kentucky office. The role involves reviewing and managing project documentation, tracking tasks and deadlines, preparing and delivering materials from construction information management platforms, and collaborating with project teams to meet client deliverables. Duties may be added, removed, or modified as necessary.

Requirements

• Bachelor’s degree in Business Administration, Environmental Science, Engineering, Construction Management, or a related field.
• At least three years of related experience in the A/E/C industry.
• High attention to detail and excellent organizational skills.
• Experience with Microsoft Office, including Excel, Word, PowerPoint, Outlook, Forms, and Teams.
• Ability to manage multiple tasks with minimal supervision and plan, schedule, and complete tasks within established deadlines.
• Strong, professional verbal and written communication skills, including spelling and grammar.
• Ability to complete mathematical calculations such as unit conversions, scaling, percentages, and averages.
• Ability to be proactive and take initiative.
• Valid driver’s license and reliable transportation.
• Ability to pass a background check to work with correctional facilities and primary and secondary educational facilities.

Nice To Haves

• Project management experience.
• Experience with A/E/C industry-specific software such as Deltek, Procore, eCommunications, Autodesk Building 360, or similar programs.

Responsibilities

• Review subcontractor, contractor, and commissioning team documents to identify incomplete or inconsistent information.
• Perform project administration, including documentation management, data entry, project reporting, and meeting coordination.
• Maintain project documentation and tracking systems so records are organized, document status is monitored, and project information is current, accessible, and properly maintained.
• Assist with developing presentations, reports, and case studies.
• Track task lists, deliverables, and deadlines in coordination with each project.
• Pull, populate, polish, and deliver documentation from construction information management platforms.
• Collaborate with cross-functional teams to meet client deliverables.
• Deliver documents that are well-written, technically accurate, and well-formatted.
• Control documentation and manage electronic and physical filing systems.
• Assist in the continuous improvement of commissioning procedures and templates.

Benefits

• Medical, dental, and vision insurance.
• Flexible Spending Account and Dependent Care Reimbursement Account.
• Company-paid short-term disability, long-term disability, and life insurance.
• 401(k) with company match.
• Cell phone reimbursement.
• 13 paid holidays and a generous PTO policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level