Commissioning Documentation Specialist

Paladin Inc. • Lexington, KY

4d • Onsite

About The Position

Paladin is seeking an enthusiastic Commissioning Documentation Specialist to support day-to-day operations by coordinating and completing project deliverables, as well as assisting with project administration and coordination. This is a full-time position based in Paladin’s Lexington, Kentucky office.

The specialist reviews and manages project documentation, tracks tasks and deadlines, supports project reporting and meetings, and prepares polished documents, presentations, reports, and case studies. The role collaborates with cross-functional teams and contributes to improving commissioning procedures and templates. Duties may be added, removed, or modified as necessary.

Requirements

• Bachelor’s degree in Business Administration, Environmental Science, Engineering, Construction Management, or a related field.
• At least three years of related experience in the A/E/C industry.
• High attention to detail, accuracy, and strong organizational skills.
• Experience with Microsoft Office, including Excel, Word, PowerPoint, Outlook, Forms, and Teams.
• Ability to manage multiple tasks with minimal supervision, plan and schedule work, and complete tasks within established deadlines.
• Strong professional verbal and written communication skills, including spelling and grammar.
• Ability to perform mathematical calculations such as unit conversions, scaling, percentages, and averages.
• Ability to be proactive and take initiative.
• Valid driver’s license and reliable transportation.
• Ability to pass a background check to work with correctional facilities and primary and secondary educational facilities.

Nice To Haves

• Project management experience.
• Experience with A/E/C industry-specific software such as Deltek, Procore, eCommunications, Autodesk Building 360, or similar programs.

Responsibilities

• Review subcontractor, contractor, and commissioning team documents to identify incomplete or inconsistent information.
• Perform project administration, including documentation management, data entry, project reporting, and meeting coordination.
• Maintain project documentation and tracking systems, keeping records organized and document status monitored and current.
• Assist with the development of presentations, reports, and case studies.
• Track task lists, deliverables, and deadlines in coordination with each project.
• Retrieve, populate, polish, and deliver documentation from construction information management platforms.
• Collaborate with cross-functional teams to meet client deliverables.
• Deliver documents that are well-written, technically accurate, and well-formatted.
• Control documentation and manage electronic and physical filing systems.
• Assist in the continuous improvement of commissioning procedures and templates.

Benefits

• Medical, dental, and vision insurance.
• Flexible Spending Account and Dependent Care Reimbursement Account.
• Company-paid short-term disability, long-term disability, and life insurance.
• 401(k) with company match.
• Cell phone reimbursement.
• 13 paid holidays and a generous PTO policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level