Commissioners Admin Assistant

Midland County • Midland, TX

20d • Onsite

About The Position

This role involves maintaining the County Commissioners' calendar, writing resolutions and proclamations, and attending/recording Commissioners Court meetings. The position requires effective communication, discretion with sensitive county matters, and strong social media management skills. The assistant will support the Commissioners with department budgets, public relations, and special projects, including grant-related initiatives. Responsibilities also include preparing purchase orders, maintaining inventory, coordinating meetings, and managing records. The work environment is standard office practice, Monday through Friday, 8:00 am to 5:00 pm, with a one-hour lunch break. Notarization of documents is also a requirement.

Requirements

• Bachelor's degree plus at least two years of experience; or high school diploma or its equivalent, plus at least six years’ experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
• Must be able to obtain and keep Notary Public certification.
• Must have valid Texas driver’s license, provide proof of insurance, and have adequate transportation.
• Knowledge of personnel practices and procedures.
• Knowledge of standard office practices and procedures.
• Knowledge of open government and public information requests.
• Knowledge of county government operations and offices, including the court system.
• Operate computer programs such as Microsoft Office.
• Ability to adapt to new computer programs.
• Ability to utilize the internet for research.
• Read, analyze and interpret County policies and procedures.
• Read, analyze and interpret laws and codes.
• Draft, edit and proofread correspondence and other documents.
• Communicate effectively in person and over the phone.
• Prioritize tasks to be performed and assigned.
• Perform basic mathematical functions.
• Operate office equipment such as copy machine, fax machine, telephone system and calculator.
• Answer the telephone, retrieve voicemail messages and transfer calls.
• Establish and maintain effective working relationships with co-workers, county employees, the general public and the media.

Nice To Haves

• Advance the profiles of Midland County by securing competitive grant funding (preferred).
• Grant writing and government or non-profit experience highly preferred, but not required.

Responsibilities

• Attends all Commissioners Court meetings.
• Returns phone calls in a timely manner.
• Assists the County Commissioners with department budget.
• Responsible for establishing and maintaining a cordial relationship with the public and other government entities.
• Demonstrates effective knowledge of community leadership and the workings of local, municipal, and state government.
• The utmost discretion is required in performing job duties, especially confidentiality on sensitive county matters.
• Advanced communication skills are required to perform job duties.
• Strong social media management skills, updating and communicating precinct updates to the public.
• Willingness and ability to provide support, and receive training, for grant-related initiatives.
• Maintain, monitor, and execute all reporting requirements for grants, including writing interim and final narrative reports in consultation with the project lead (preferred).
• Serve as project coordinator, as needed, for specific initiatives funded by foundation and grant agencies (preferred).
• Assist the County Commissioner’s with special projects.
• Attends meetings in lieu of the County Commissioners.
• Assists the public over the phone and in person by providing them with helpful information and directing them to the proper department.
• Writes resolutions and proclamations for the Commissioners.
• Drafts and distributes memos, emails, and correspondence from the Commissioners, as needed.
• Prepares requisition for purchase orders and maintains inventory for the Commissioners.
• Coordinates and documents all meetings with outside consultants.
• Maintains records of decisions and provides needed documentation.
• In accordance with county personnel policies written notice must be provided for time off.
• Notarizes documents as needed for the Commissioners.
• Attends training seminars on notary law periodically.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level