Commercial Sales Coordinator
About The Position
The Commercial Sales Coordinator supports the external sales team in Canada by entering and maintaining sales orders and communicating order status to customers. The role manages the sales order process from receipt of customer purchase orders through project closure, maintains accurate customer and account information, and supports invoicing and financial close activities. The coordinator works with suppliers, external factories, project managers, finance teams, and other internal groups to support timely delivery, accurate order confirmations, and clear customer communication. The position also uses SAP and Excel to maintain shipment schedules and sales records and contributes to continuous improvement efforts.
Requirements
- Bachelor’s or Associate’s degree.
- Strong attention to detail, organization, and time-management skills.
- Ability to read and understand commercial terms in contracts and purchase orders.
Nice To Haves
- Proficiency in SAP, Microsoft Office—especially Access and Excel—and MRP systems is highly desirable.
Responsibilities
- Create and manage the sales order process from receiving customer purchase orders through project closure.
- Enter accurate data in SAP-PEM and maintain customer and account data throughout new machine projects.
- Generate reports from relevant databases as requested.
- Prepare and issue customer invoices based on project milestones and contractual terms.
- Monitor and maintain the project invoice backlog in collaboration with project managers and other commercial coordinators.
- Support month-end and quarter-end financial closing activities related to revenue and billing.
- Work with suppliers, external factories, and internal teams to support timely product delivery, accurate order confirmations, and efficient customer communication.
- Assist Project and Finance Management with commercial insights and current financial data.
- Use SAP and Excel to maintain accurate shipment schedules and sales records.
- Assist with or lead departmental and company continuous improvement goals.
Benefits
- Medical, dental, and vision coverage beginning on the first day.
- 12 paid holidays, including a floating holiday.
- 136 hours of PTO.
- 7% 401(k) employer match.
- Tuition reimbursement.
- Wellness Incentive Program.
- Confidential Employee Assistance Program.
- Flexible Health Savings and Spending Accounts.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
