Commercial Loan Documentation Specialist

ChoiceOne Bank • Sparta, MI

5h • Onsite

About The Position

Perform a variety of clerical support services, including numerous duties which facilitate and safeguard the lending function. This role involves preparing commercial loan documents, ordering supporting documents, meeting with customers to close loans, completing follow-up to loan terms and conditions post-closing, preparing loan extensions and amendments, maintaining credit and collateral files, performing steps necessary to finalize closed/paid loans, handling notices, correspondence, and reporting requirements, providing customer service, assisting Loan Officers and others in the department, assisting supervisor in managing loan pipeline and performing pre-closing documentation reviews, timely identification of CRA and HMDA loans, and training new employees on commercial loan documentation and procedures. The role also requires familiarity with and compliance with the Bank Secrecy Act, USA PATRIOT Act, and all federal and state banking regulations.

Requirements

• High School Diploma or Equivalent
• Minimum one (1) to two (2) years Commercial Loan Documentation experience
• Knowledge of business entity documents including corporations, LLC’s, partnerships, etc.
• Computer knowledge - Windows, Microsoft Office, Word, Excel, miscellaneous software applications (basic working knowledge)
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
• Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data.
• Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
• Has a thorough understanding of underwriting, coverages and rating procedures.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
• Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected events.
• Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Undertakes self-development activities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Responsibilities

• Prepare commercial loan documents (including SBA, FmHA, participation, construction, letters of credit, etc.)
• Order supporting documents – UCC searches, business registrations, certificates of good standing, credit reports, title work, resolutions, surveys, etc.
• Meet with customers to close various types of loans.
• Complete follow-up to loan terms and conditions post-closing – title policies, mortgage recordings, insurances, etc.
• Prepare loan extensions and amendments
• Maintain credit and collateral files
• Perform steps necessary to finalize closed/paid loans – discharges, releases, terminations, etc.
• Handle notices, correspondence, and reporting requirements appropriately and in a timely manner.
• Customer Service – transaction processing, loan inquiries, etc.
• Assist Loan Officers and others in the department as requested.
• Assist supervisor in managing loan pipeline and perform pre-closing documentation reviews to ensure accuracy of documents
• Timely identification and of CRA and HMDA loans. CRA Loans entered on CRA Relief at least quarterly
• Training of new employees on commercial loan documentation and procedures
• Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and reports any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.
• Be familiar with and comply with all federal and state banking regulations as applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED