Commercial HVAC Project Manager & Estimator

Cline's Heating and Air•Spokane Valley, WA

About The Position

Cline's Heating and Air is seeking a Commercial HVAC Project Manager & Estimator to lead commercial estimating, sales, business development, and customer relationships in the Spokane, Washington, and Coeur d'Alene, Idaho markets. The role owns the commercial bid desk, preparing competitive and accurate estimates for plan-and-spec, design-build, tenant improvement, retrofit, equipment replacement, mechanical upgrade, and preventative maintenance work. It also proactively develops new business and relationships with general contractors, property managers, building owners, facility directors, developers, architects, and engineers. The position is responsible for growing commercial preventative maintenance agreements and recurring revenue, managing bid and sales pipelines, and supporting project handoffs and execution. It works closely with installation, service, vendors, and company leadership to ensure projects are accurately scoped, profitable, and delivered in line with customer expectations. The successful candidate will take ownership of commercial revenue, margins, and customer retention while helping build the systems and standards for a growing commercial division.

Requirements

At least 5 years of commercial HVAC estimating, mechanical sales, or construction sales experience.
Demonstrated success winning commercial work and building a book of business through self-developed relationships.
Strong knowledge of commercial and light commercial HVAC systems, mechanical codes, and installation practices.
Ability to read and interpret blueprints, mechanical drawings, specifications, and technical documents.
Experience preparing detailed bids, takeoffs, submittals, and change orders for commercial new construction, tenant improvement, and retrofit work.
Working knowledge of permitting, inspections, and local jurisdictional requirements in Spokane County, the City of Spokane, Spokane Valley, Kootenai County, and surrounding areas.
Ability to identify scope gaps and jobsite risks and prevent liability through accurate documentation and change-order tracking.
Excellent communication and presentation skills and ability to earn trust with general contractors, building owners, facility managers, and internal field teams.
Business acumen, including understanding of gross profit, job costing, and margin discipline.
Self-motivated, competitive, and comfortable owning sales results and a territory.
High attention to detail, process orientation, and documentation discipline.
Proficiency with estimating and project management software such as Bluebeam, Microsoft Excel, and ServiceTitan, or similar tools.
Organized, dependable, and solutions-focused.
Valid driver's license and clean driving record.

Nice To Haves

Experience selling and managing commercial preventative maintenance agreements.

Responsibilities

Own commercial bids from invitation through award for plan-and-spec, design-build, tenant improvement, retrofit, equipment replacement, and mechanical upgrade projects.
Read and interpret blueprints, mechanical drawings, specifications, and addenda to develop complete scopes of work.
Perform detailed takeoffs for ductwork, equipment, piping, controls, and labor.
Prepare competitive, margin-protected estimates accounting for equipment, materials, labor, subcontractors, permits, and overhead.
Prepare and submit timely bid packages with clear inclusions, exclusions, and qualifications.
Solicit and evaluate vendor and subcontractor pricing.
Track bids and proposals, follow up, and conduct win/loss reviews.
Negotiate contracts, scope clarifications, and value-engineering options with general contractors and owners.
Develop and manage a book of business among commercial customers and industry contacts.
Build market relationships through jobsite visits, office visits, lunch-and-learns, job walks, and face-to-face follow-up.
Represent Cline's at industry associations, builder groups, chambers of commerce, trade events, and community organizations.
Get Cline's onto bid lists and approved vendor lists, and build referral networks.
Maintain lead, contact, bid, and follow-up records in ServiceTitan and report market intelligence.
Sell, renew, and grow commercial preventative maintenance agreements.
Conduct site surveys and equipment inventories for maintenance proposals.
Convert one-time repair and replacement customers into long-term contract customers.
Manage renewal timelines, contract escalations, and customer retention.
Identify capital planning and equipment replacement opportunities within the maintenance customer base.
Provide complete project handoffs to the installation team, including scope, equipment selections, jobsite details, submittals, and customer expectations.
Coordinate submittals, permits, equipment ordering timelines, and schedules with the installation department and vendors.
Identify, document, and manage change orders.
Remain engaged during project execution, communicate with customers, and confirm completed work matches what was sold.
Follow up after project completion to confirm satisfaction, seek referrals, and develop future opportunities.
Report on bid pipeline, hit rate, sold revenue, gross profit, and maintenance contract growth.
Own commercial revenue results, including volume, margin, and customer retention.
Coordinate with installation, service, and ownership to ensure sold work can be delivered by field teams.
Help develop the systems, processes, and standards for the commercial division.

Benefits

$85,000 base salary, dependent on experience, plus uncapped commission on commercial projects and maintenance contract sales.
Commission structure rewards profitable, high-margin work and relationship development; full compensation plan provided at offer.
Company-provided vehicle, cell phone, and laptop or tablet.
Opportunities for advancement, including a path to lead the commercial division.
Paid holidays after one year of employment.
40 hours of paid vacation, eligible after the first of the new year.
Team workouts, hunting trips, camping trips, barbecues, and other team activities.
Uncapped commission for all team members.
3% commission on residential sales resulting from the employee's referrals.
Access to marketing tools and call lists to support additional income opportunities.
Extensive training opportunities.
Career advancement opportunities.