Commercial Coordinator
Four Seasons Hotels and Resorts•Miami Beach, FL
•Onsite
About The Position
The Commercial Coordinator is responsible for providing administrative support to the Catering, Sales and Marketing teams, with a primary focus on Catering operations. This role supports the Director of Catering and the Director of Public Relations & Marketing in coordinating commercial activities, maintaining systems and databases, preparing client and event documentation, and ensuring seamless communication across hotel departments.
Requirements
- Previous administrative experience in hospitality, catering, sales or a related field required.
- Excellent organizational skills, attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong communication and interpersonal skills with the ability to work effectively with clients and all levels of management.
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Valid work authorization for the U.S.
Nice To Haves
- College education preferred.
- Food and Beverage knowledge is a plus.
- Working knowledge of Opera is strongly preferred.
Responsibilities
- Maintain Golden Sales & Catering accounts, including creating and updating bookings, managing traces, manipulating events in the function diary, and preparing Banquet Event Orders.
- Support the planning and coordination of catering events and internal Four Seasons meetings.
- Prepare and distribute Catering correspondence to hotel operating departments, including Banquet Event Orders, Resumes and Amenity Cards.
- Maintain Catering files and databases, both electronic and paper, ensuring all records are accurate and up to date.
- Provide administrative support to the Sales and Marketing teams, including coordinating site inspections, familiarization trips, amenities, reservations and general client requests.
- Assist with departmental reporting, expense processing, and maintaining commercial databases.
- Provide telephone coverage for the Commercial Office and serve as a liaison between clients, guests and hotel departments.
Benefits
- Competitive salary, wages, and a comprehensive benefits package.
- Excellent Training and Development opportunities.
- Employee Discount for stays at any Four Seasons worldwide.
- Complimentary Dry Cleaning for Employee Uniforms.
- Complimentary Employee Meals.
- Employee Parking.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
