College/Division HR Coordinator

Georgia State University•Atlanta, GA

About The Position

The Andrew Young School of Policy Studies at Georgia State University is seeking a highly organized, proactive, and collaborative HR Coordinator for its Dean's Office. This role supports HR activities for various employee groups, including faculty, staff, graduate assistants, part-time instructors, student employees, and temporary employees. The position involves processing transactions in university systems, coordinating hiring and onboarding, maintaining personnel records, supporting payroll, coordinating annual staff performance evaluations, responding to inquiries, and assisting with HR projects. Additionally, the HR Coordinator will manage graduate scholarships, including verifying recipients and award amounts, processing workflows, and coordinating with relevant departments. The Andrew Young School of Policy Studies is a leading policy school focused on addressing social and economic challenges through interdisciplinary research and policy, with top-ranked programs and significant research funding.

Requirements

Bachelor's degree and two years of related experience; or a combination of education and related experience.

Responsibilities

Processes and enters HR transactions for graduate assistants, part-time instructors, student assistants, temporary employees, and other employee groups into relevant University systems, including PPGRA.
Reviews HR transactions and supporting documentation to ensure completeness, accuracy, appropriate approvals, and compliance with University policies and procedures.
Identifies and resolves routine transaction and payroll issues, escalating complex or unusual matters to the CHRO or the appropriate University HR office.
Initiates and processes Personnel Action Forms and other necessary HR documentation.
Monitors payroll-related deadlines and follows up with departments to ensure accurate and timely submission of required information.
Assists in identifying and resolving payroll discrepancies and responds to payroll-related inquiries from employees and departments.
Maintains appropriate documentation and records related to HR transactions and payroll activities.
Offers administrative assistance throughout the faculty recruitment process.
Supports the promotion and tenure process, post-tenure reviews, and non-tenure-track faculty reviews as needed.
Assists with the annual faculty and staff contract and salary letter process by verifying information with the HRO, coordinating the distribution and collection of documents, tracking the completion of tasks, and maintaining relevant records and databases.
Provides administrative support for staff recruitment and hiring activities, including serving as a backup entry initiator in Taleo.
Serves as backup HR transaction initiator for college staff and serves as the primary initiator for the dean's office.
Assists the HRO with HR projects, process improvements, audits, reports, data collection, and any other special projects assigned.
Handles departmental inquiries as needed.
Maintains that HR forms and policies are current on the AYS web page or SharePoint.
Oversees the budget for the GSSP (Graduate Student Scholarship Program).
Reviews and verifies selected scholarship recipients and their awarded amounts within the system, ensuring compliance with GSSP eligibility criteria.
Provides guidance to the Review Committee as needed outside of the system.
Inputs award amounts and assigns the appropriate award term within the GSSP.
Advances recipients through the GSSP workflow to the College-Level Approver.
Receives and addresses notifications from the Foundation and Financial Aid regarding processing issues.
Resolves discrepancies and, when necessary, returns recipients to the College-Level Approver for further action.
Provides administrative support to the Dean's Office as needed.
Other duties may be assigned as necessary.