College Coordinator

Rice University•Houston, TX

23h•Onsite

About The Position

The College Coordinator plays a pivotal role as the administrative lead for Jones College, one of twelve undergraduate residential colleges at Rice University. The College Coordinator collaborates closely with the Jones College magister(s) to ensure the seamless day-to-day operations of the college. Reporting to the college magister and with a secondary reporting line to the assistant dean in the Division of Student Life and Undergraduate Affairs, the Coordinator is responsible for managing Jones College’s office, overseeing the college budget, and actively contributing to the planning and execution of college-wide events and programming. The Jones College Coordinator provides a safe and welcoming environment for students and core team members. The Coordinator will oversee the college’s day-to-day operations and monitor several budgets while coordinating events throughout the year. The ideal College Coordinator is well-organized and comfortable implementing administrative processes, tracking expenses, and using spreadsheets. The ideal candidate will have excellent communication skills and experience mentoring students and college core team members on administrative processes that support the college's operations. As a self-starter, the Coordinator will guide students in a supportive manner without directly managing them.

Requirements

Bachelor's degree
1+ years of experience in a business office or university department setting

Nice To Haves

One year or more of related student services or administrative office experience
Experience working with college students
Rice University experience
Knowledge of a university setting and its associated terminology
Knowledge of FERPA and Title IX
Experience with Banner, Google Docs, Box, Adobe Sign, and Oracle systems

Responsibilities

Manages the college office, including receiving, processing, and distributing mail
Guides student leaders to nurture independence in the experiential learning environment
Assists the college magisters and core team members with crisis management related to student well-being, inclement weather, college functions, and other situations
Assists in the housing process at the college in collaboration with the college magister, student leadership, and Housing, Dining, and Hospitality Services
Supports department and area mission, vision, and goals
Assists in the development, planning, and implementation of programming and outreach for student leaders and the campus community
Coordinates leadership development programming for student leaders
Responsible for logistics and marketing related to areas of responsibility
Implements, administers, and evaluates the day-to-day business and administrative activities of the college
Assists in managing unit budgets and monitors and approves expenditures, including serving as the iO line manager for student accounts and as a delegate for magister expenses
Provides guidance to students on a range of issues to assist them in making appropriate choices and decisions and directs them to the appropriate university resources
Documents and assesses area functions on a regular basis
Contributes to the development of marketing materials and strategies and assists in planning and developing programming activities, outreach functions, events, and fundraising efforts
Performs all other duties as assigned