College Aide

City of New York • New York City, NY

5d • Onsite

About The Position

Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working, and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. The Office Livable Streets (OLS) is tasked with prioritizing strategic planning, community engagement, research, policy, design, implementation, and long-term management. Their goal is to create streets that are livable, supporting safety, accessibility, inclusion, resiliency, active modes, community cohesion, and economic vitality citywide. Additionally, they aim to enhance New York City's pedestrian, bicycle, and micromobility networks, providing comfortable, connected, green, and reliable transportation options across the five boroughs. They place special emphasis on Priority Investment Areas, mode shift, and reimagining streets. The office also develops innovative new programs, design typologies, project delivery, and analysis tools to meet the demands of a rapidly changing population with evolving needs and technologies. The College Aide will support the Office of Livable Streets (OLS) Administration Unit in managing the administrative and operational functions that support multiple programs throughout New York City. Under the direction of the Director of Administration, the College Aide will support the Office of Livable Streets (OLS) Administration Unit by assisting with procurement processes, invoice processing, document management, and administrative tracking to ensure the efficient delivery of OLS programs.

Requirements

• Matriculation at an accredited college or graduate school
• Employment is conditioned upon continuance as a student in a college or graduate school
• Strong attention to detail
• Organizational and time management skills
• Effective verbal and written communication
• Ability to work independently while collaborating with internal and external partners

Nice To Haves

• Familiarity with administrative processes, invoice processing, and tracking systems
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat or other PDF software
• Microsoft Access and Excel
• Database Software
• Adobe Creative Suite

Responsibilities

• Assisting with procurement processes
• Invoice processing
• Document management
• Administrative tracking to ensure the efficient delivery of OLS programs
• Preparing and reviewing purchase order documentation
• Coordinating with vendors and partners
• Maintaining unit tracking systems and calendars
• Responding to inquiries related to Open Streets, Street Seats, Shared Streets, Plazas, and other Office of Livable Streets initiatives
• Providing day-to-day administrative support to unit staff

Benefits

• Students will gain practical experience in public sector administration, procurement, fiscal operations, and municipal project coordination while developing professional skills applicable to government and business operations.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed