Collections, Beautification and Public Art Project Administrator

City of Flagstaff•Park Flag Office-Hopi Building 2nd Floor, AZ

12d•Onsite

About The Position

The Beautification, Arts and Sciences Program is seeking a collaborative and detail-oriented professional to manage public art collections, beautification assets, and community-focused projects throughout the City. This position oversees project development and maintenance, coordinates with internal and external partners, conducts community outreach, and supports program initiatives through project management, reporting, and stakeholder engagement. The ideal candidate will have strong organizational, communication, and relationship-building skills, along with experience managing projects of varying scope and complexity.

Requirements

Bachelor's Degree in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field.
Three years of experience in program coordination, planning, and/or project management.
Must possess a valid Class D driver’s license.
Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

Nice To Haves

Two years of experience in art collections management or public art maintenance (or a related field)
Two years of computer experience including Microsoft Office (Word, Excel, Powerpoint, Project).
Bachelor's Degree in a related field preferred.
Two years of database experience preferred.

Responsibilities

Provides excellent customer service to both internal and external customers.
Manages collections (built assets) for the beautification, arts and sciences program.
Manages maintenance of infrastructure/projects for the beautification, arts and sciences program with internal and external partners.
Develops beautification, arts and sciences programs or projects of various scales.
Develops success strategies; manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.
Actively identifies and conducts outreach to stakeholders and provides stakeholder opinions; builds, develops, and grows relationships that contribute to the success of assignments, the program, the division, and the City.
Organizes and conducts informal and formal community outreach efforts.
Arranges, attends, presents, and/or conducts community meetings.
Manages marketing projects for the beautification, arts and sciences program.
Coordinates assignments including scheduling, resource coordination, task management, and client and contractor communication.
Collaborates with and provides technical assistance to internal and external agencies.
Develops and delivers progress reports, proposals, requirement documentation, and presentations.
Contributes to the review of various development applications including permits, site plans, and building plans.
Hands on data collection, data analysis, concept generation, technical development, documentation, and implementation.
Manages day-to-day contracted operational aspects of the completion of assignments.
Maintains collections and projects records and prepares related reports and correspondence with an attention to detail.
Assemble and analyze information, presentations, and reports for City Council, management, and staff.
Reviews proposals and provides knowledgeable expert opinion.
Develops agendas, prepares applications, provides technical reports, attends meetings, and communicates between Commissions and management.
Other duties as assigned.

Benefits

Arizona State Retirement System with 100% Match
457 Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness
Employer Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Work i versary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountain L ine Bus Eco Pass, Aquaplex, and Recreation Centers