Collections Administrative Assistant

AMS•Portland, OR

2d•Onsite

About The Position

Association Management Services (AMS) is seeking a detail-oriented Accounting Administrator to join our Accounting Services team. This position plays an important role in supporting the day-to-day operations of our accounting department by assisting with accounts payable, vendor communications, financial reporting support, and administrative processes. This is a great opportunity for someone who enjoys organization, problem-solving, and working in a fast-paced office environment while gaining valuable experience within an accounting team.

Requirements

Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office, including Outlook, Word, and Excel
Strong customer service and problem-solving skills
Ability to work independently while supporting a collaborative team environment

Nice To Haves

Previous administrative, accounting, accounts payable, bookkeeping, or office support experience preferred

Responsibilities

Support the new vendor setup process
Process invoices, account statements, and other financial records
Assist with weekly accounts payable processing
Research invoice balances and utility disconnect notices
Communicate professionally with vendors regarding questions and payment inquiries
Serve as a primary contact for Homewise and title company requests
Assist with preparing monthly financial statements and reports for association clients
Support accounting audits, tax processing, and department projects
Scan and maintain electronic records and documentation
Process incoming and returned mail
Provide administrative support to the accounting team as needed
Assist with special projects and other duties as assigned