Collection Services Specialist

Philadelphia Museum of Art•Philadelphia, PA

12d•Onsite

About The Position

The Collection Services Specialist facilitates the acquisition of library resources, is responsible for all aspects of collection management and interlibrary loan. Actively participates in circulation and library liaison work including reference, instruction, and departmental outreach.

Requirements

BA/BS
Demonstrated ability in maintaining records and data in various information, library, and other content management systems
Strong organizational and project management skills
Ability to work independently and in a team environment
Ability to interact pleasantly, constructively and cooperatively with library patrons and staff

Responsibilities

Assist in identifying and recommending materials to be added to the library collection, from purchases of books, interlibrary loan and electronic resources to gifts and donations
Order books and e-resources
Collaborate with and serve as back up for the Cataloging and Metadata Services Specialist in all aspects of the interlibrary loan processes, and create, maintain, and adhere to ILL documentation.
Serve as the library’s ILL representative to PALCI and OCLC, answer requests from member libraries.
Create, maintain and adhere to the current collection development policy and procedures for acquisitions, materials review, and other procedures related to collection services.
Prepare acknowledgement letters and documentation when needed for gifts/donations and maintain vendor relations.
Monitor and track budget expenses.
Maintain, manage, and optimize space allocations across all library and archives collection areas, such as inventory projects, weeding, shifting, paging, shelving, cleaning and stacks maintenance.
Coordinate the use and conservation of non-circulating, rare, medium-rare and special collections materials.
Responsible for maintaining reading room equipment, such as microfilm readers and scanners.
Coordinate the pickup of withdrawn and unneeded library materials with book dealers.
Retrieve requested items from off-site storage.
Complete scanning for reference requests from outside researchers.
Administer and manage the [email protected] and [email protected] accounts.
Participate in outreach initiatives, including social media, creating displays, installations of materials for Reading Room, and other outreach efforts.
Train and inform patrons about library and archives services and activities.
Public service desk duties as needed.
Perform other duties as assigned.

Benefits

Free general admission to the museum for you and your immediate family
Discounted guest tickets for admission
Discounts on gift memberships
Special staff tours and presentations from our curatorial and conservation teams
Discounts at the museum restaurant, museum cafés, and museum retail and online stores
Medical, dental, and vision benefits
Fully paid short-term disability insurance, long-term disability insurance, and life insurance
Health savings or flexible spending account program
Retirement savings program with museum match
Paid vacation, personal days, sick days, and holidays