Collaborating Artist Project Coordinator (Project-Based Role)

Meow Wolf•California - Exhibition, CA

1d•Hybrid

About The Position

Meow Wolf opens portals of possibility. Come as you are! We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world. We share a strong commitment to Belonging through our values of: Collaborative Creativity: We believe the act of creating together amplifies possibilities. Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery. Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong. Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in. Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art. If this all sounds like YOU, read on…. This is a project-based position with an anticipated duration of 4 months. The starting bi-weekly pay for this position is $2,709.23. Compensation may vary based on candidate experience. Job Summary: Supports Flex Art Producers and the core Flex Art team in planning and installing collaborating-artist projects for a Meow Wolf exhibition. Coordinates schedules, logistics, documentation, and cross-team communication so installations stay on scope, on schedule, and clearly documented for stakeholders.

Requirements

2+ years of experience in production or project coordination/management (creative installation, construction, museum/themed entertainment preferred).
Strong organizational, written, and verbal communication skills; effective cross-functional collaborator.
Proven ability to operate under pressure, meet deadlines, and drive tasks to completion within complex schedules.
Experience handling sensitive/confidential information with discretion.
Familiarity with document management, note-taking/transcription, and administrative workflows.
Proficiency with Google Workspace and Microsoft Office; ability to learn new platforms quickly.
Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

experience with Airtable or similar project/asset tracking tools.
Positive attitude, strong work ethic, and a service-oriented approach to supporting artists and teams.

Responsibilities

Provide day-to-day coordination support to Flex Art Producers, Flex Art Production Designers, and the Artist Liaison on assigned projects.
Partner with the Art Installation Team on Flex installation needs and readiness.
Partner with the Logistics Team and site leadership to coordinate on-site shipping/receiving logistics for collaborating artist work.
Work with the Art Installation Team and Flex Producer to identify and resolve construction/installation conflicts.
Track installation timelines, capture progress, and keep stakeholders informed.
As needed, schedule meetings; prepare agendas; record and distribute notes; follow up on action items.
Maintain open/action item lists and drive timely issue resolution across departments.
Support collaborating artists with check-ins and scheduling in coordination with Flex Producers.
Organize project closeout documentation for collaborating artists.
Oversee and maintain installation documentation (e.g., SDS sheets, safety certifications).
Perform project-based errands and purchasing/ordering as requested.
Uphold safety, communication, and documentation standards throughout the installation.